PT Administrative Support Assistant

Position Summary
Provides administrative support for the office of Institutional Advancement

Essential Duties and Responsibilities include the following. Other duties may be
assigned.

- Oversees and carries out administration of personalized student thank you notes for a
limited selection of scholarships. Seeks methods to automate the majority of thank you
notes from students.

- Maintains scholarship award software for data accuracy criteria active / inactive
scholarship budgets and related matters.

- Coordinates visits by scholarship recipients to civic groups as requested.

- Coordinates and orders recognition items for board members and donors.

- Orders labels and prepares plants at year end to be distributed by the ACC
Ambassadors for the recently bereaved.

- Orders labels and prepares Valentine treats to be distributed by the ACC Ambassadors
to Titan Society members. Arranges to mail treats for non-local Titans.

- Helps ensure students attend the Donor / Recipient event.

- Plays an integral part in producing and mailing endowment reports.

- Works with the VP of Advancement to coordinate other mailings to donors and
prospects.

- Files and maintains student donor board and other records.

- Welcomes and helps all who come into the Foundation office and Presidents suite with
a professional and friendly attitude.

- Assists as needed with ACC Foundation meetings

- Helps maintain controls and separation of duties for gift processing.

- Provides administrative support for the Vice President of Advancement multi-tasking in
a dynamic environment.

- Assists in daily activities within the Institutional Advancement (Foundation) office.
- Maintains office supplies.

- Performs other job-related duties as may be necessary

Supervisory Responsibilities
This position may have supervisory responsibilities. X (Student Worker)
This position does not have supervisory responsibilities.

Education and/or Experience
Associates degree and 3-5 years of related administrative experience; or equivalent
combination of education and experience.

QualificationsTo perform this job successfully an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are representative of
the knowledge skill and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.


Competencies
To perform the job successfully an individual should demonstrate the following
competencies:

Analytical - Synthesizes complex or diverse information; collects and researches data.

Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to
improve performance; pursues training and development opportunities; strives to
continuously build knowledge and skills; shares expertise with others.

Customer Service Responds promptly to customer needs; responds to requests for
service and assistance; meets commitments and promotes customer focus.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to
learn and apply new skills; keeps abreast of current developments; requires minimal
supervision; displays understanding of how job relates to others; uses resources
effectively.

Use of Technology - Demonstrates required skills; adapts to new technologies;
troubleshoots technological problems; uses technology to increase productivity; keeps
technical skills up to date.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and
analyzes information skillfully; develops alternative solutions; works well in group
problem solving situations; uses reason even when dealing with emotional topics.

Ability to Multi-Task and Prioritize Work

Communications - Expresses ideas and thoughts verbally; expresses ideas and
thoughts in written form; exhibits good listening and comprehension; keeps others
adequately informed; selects and uses appropriate communication methods.

Cooperation - Establishes and maintains effective relations; exhibits tact and
consideration; offers assistance and support to co-workers; works cooperatively in
group situations; works actively to resolve conflicts.

Oral Communication - Speaks clearly and persuasively in positive or negative
situations; listens and gets clarification; responds well to questions; demonstrates
group presentation skills; participates in meetings.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and
openness to others views; gives and welcomes feedback; contributes to building a
positive team spirit; puts success of team above own interests; able to build morale and
group commitments to goals and objectives; supports everyones efforts to succeed.

Written Communication - Able to read and interpret written information including
handwritten materials.

Business Acumen - Aligns work with strategic goals.

Cost Consciousness - Works within approved budget; conserves organizational
resources.

Diversity - Shows respect and sensitivity for diversity and cultural differences; promotes
a harassment-free environment.

Ethics - Treats people with respect; keeps commitments; inspires the trust of others;
works with integrity and principles; upholds organizational values.

Organizational Support - Follows policies and procedures; completes administrative
tasks correctly and on time; supports organizations goals and values; benefits
organization through outside activities.

Adaptability - Adapts to changes in the work environment; manages competing
demands; changes approach or method to best fit the situation; able to deal with
frequent change delays or unexpected events.

Personal Appearance - Dresses appropriately for position.

Attendance/Punctuality - Is consistently at work and on time; arrives at meetings and
appointments on time.

Dependability - Follows instructions responds to management direction; takes
responsibility for own actions; keeps commitments; completes tasks on time or notifies
appropriate person with an alternate plan.

Initiative - Looks for and takes advantage of opportunities; asks for and offers help
when needed.

Innovation - Meets challenges with resourcefulness; generates suggestions for
improving work; develops innovative approaches and ideas.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans
for additional resources; sets goals and objectives.

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and
promote quality; applies feedback to improve performance; monitors own work to
ensure quality.

Quantity - Completes work in timely manner.

Safety and Security - Observes safety and security procedures; determines appropriate
action beyond guidelines; reports potentially unsafe conditions; uses equipment and
materials properly.


Language Skills
Ability to effectively present information and respond to questions from groups of
managers clients customers and the general public. Ability to read handwritten notes
from students and recommend corrections as needed.

Mathematical Skills
Ability to calculate and apply concepts of basic Mathematics.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in
written oral or diagram form.

Computer Skills
To perform this job successfully an individual should have general knowledge of Word
Excel and Database software and Google docs.

Physical DemandsThe physical demands described here are representative of those
that must be met by an employee to successfully perform the essential functions of this
position.
Walking X
Running
Squatting X
Jumping
Sitting X
Standing X
Lifting (10 lbs. maximum) X
Speaking X
Hearing X
Work Environment The work environment characteristics described here are
representative of those an employee encounters while performing the essential
functions of this position.
Classroom Setting
o Inside X
o Outside
Office Setting X
Loading Dock
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions of the position.

An ACC on-line applicationMUSTbe fully completed for consideration which includes a required letter of interest transcript attachment. Resume attachments are welcome but will not be accepted in lieu of complete application.

For faculty positionsall relevant full- and part-time teaching experience including start and end dates of employment should be included on the application. Alsoall relevant full- and part-time work experience related to the teaching discipline should be included on the application including start and end dates.

For non-faculty positionsall relevant full- and part-time work experience related to the position should be included on the application including start and end dates.

For more information please contact Carolyn Rhode at or