Hybrid Water Administrative Associate

Title: Hybrid Water Administrative Associate
Pay Rate Range: $30.00/hr.
Employment Type: Contract
Estimated End Date: July 2026
Schedule: Full-time Day Shift (7:00 AM 3:30 PM some flexibility for meetings)
Location: Stanford CA 94305 (Onsite minimum 4 days per week)
Job Code:

Tekberry is looking for a highly qualified and detail-oriented Water Administrative Associate to support our client a world-renowned university campus facilities and infrastructure organization. This role provides administrative and operational coordination support to the Water Resources team helping ensure service requests billing reporting and communication workflows run smoothly. As a W2 employee you will have access to health benefits.

Responsibilities

• Manage Water Hotline and monitor department email inbox; route and respond to inquiries

• Log service inquiries into tracking systems (Smartsheet) and monitor response completion

• Process and track invoices including validating requisitions and purchase orders

• Maintain invoice trackers and coordinate approvals using internal systems (e.g. Stampli)

• Monitor technician timecards and follow up to ensure accurate and timely submissions

• Assist engineers and project managers with requisition and finance-related questions

• Coordinate purchasing P-Card verification and office ordering (including Amazon orders)

• Support travel arrangements and certification registrations for staff as needed

• Review ServiceNow dashboard and assist with operational requests

• Prepare meeting materials and host monthly team meetings (slides logistics communications)

• Process utility payment documentation and Valley Water reporting letters

• Support blanket purchase order tracking and vendor coordination

• Provide general administrative support document tracking and records organization

• 5 years of administrative or operations support experience

• Strong communication skills (written and verbal) and professional follow-through

• Advanced proficiency with Microsoft Outlook Excel and PowerPoint

• Experience tracking data invoices or service requests in spreadsheets or databases

• Ability to manage multiple tasks and deadlines in a fast-paced operational environment

• High attention to detail and strong organizational skills

• Experience supporting facilities utilities engineering or maintenance teams

• Familiarity with Smartsheet ServiceNow or similar ticketing/work order systems

• Experience processing invoices purchase orders or financial tracking

• Experience supporting field technicians or operational staff

• Ability to work onsite regularly (minimum four days per week)

• Comfortable communicating with field staff engineers and finance teams

• Ability to adjust schedule occasionally for early or late meetings

We need hard-working reliable employees. Tekberry offers a $100 payment for referrals!

Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other protected categories under all applicable laws.

Tekberry Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job!

Check out all our jobs at

#INDHP