Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
At BIC were always thinking ahead. As our business evolves so do the needs of our leadership teams. We are therefore building a strong pipeline of Executive Assistant talent to anticipate current and future support needs at senior leadership level.
BIC products are known for being simple reliable and built to perform. This role is no different: keeping priorities clear execution sharp and the pace under control when the agenda gets full and the pressure rises.
Were looking to connect with high-performing Executive Assistants who thrive in demanding international environments and know how to bring order judgement and discretion to complex executive support.
This is a pivotal role for someone who enjoys operating at pace anticipating needs before they surface and partnering closely with senior leaders to ensure their time focus and leadership rhythm are protected.
What youll do
Own and optimize a complex executive calendar confidently managing priorities trade-offs and shifting business demands
Coordinate leadership and governance meetings end-to-end: attendees logistics materials follow-ups and action tracking
Organize domestic and international travel including multi-time-zone planning and contingency management
Produce polished executive-ready outputs including presentations briefing notes and supporting documentation
Draft edit and proofread confidential correspondence with accuracy professionalism and discretion
Track and process expenses and invoices ensuring timely completion and clear traceability
Support the planning and execution of leadership events key meetings and off-sites
Build effective working relationships across BIC and coordinate smoothly with internal stakeholders and external partners
Anticipate issues solve problems proactively and help ensure the smooth day-to-day running of a senior executive agenda
What were looking for
You are calm under pressure detail-driven and highly dependable. You know how to act as a trusted gatekeeper while maintaining an excellent stakeholder experience. You combine structure with agility discretion with confidence and autonomy with sound judgement.
You are comfortable supporting senior leaders in fast-moving environments handling both strategic coordination and day-to-day execution with the same level of care and professionalism.
Qualifications
510 years of progressive Executive Assistant experience ideally supporting C-suite ExCom or Board-level leaders
Strong experience in complex calendaring executive prioritization and international travel coordination
Exposure to international Finance environments is strongly preferred
Advanced Microsoft Office skills particularly Outlook PowerPoint and Excel
Tech-savvy and comfortable working across devices and collaboration tools; iPhone/iPad administration is a plus
Bachelors or Associates degree preferred
Bilingual French and English strongly preferred
Flexible hands-on and willing to move seamlessly between high-level coordination and routine operational tasks
Whatwerelooking for
Youre calm under pressure detail-driven andhighly reliable. You know how to act as atrusted gatekeeper while keepingstakeholderexperience strong. Youoperatewith autonomy take ownership end-to-end andyourecomfortable working with senior leaders across functions and geographies.
Qualifications
510 years of progressive Executive Assistant experience; C-suite/ExCom/Board exposure strongly preferred. Experience with international Financeorganisationsstronglypreferred.
Strongexpertisein complex scheduling/calendaring and international travel coordination
Advanced Microsoft Office skills (Outlook PowerPoint Excelincluding building/maintainingspreadsheets)
Tech-savvy across devices; iPhone/iPad administration isrequired
BachelorsorAssociatesdegreepreferred
Bilingual English/French and international exposure strongly preferred
Flexibility and willingness to handle both strategic and routine tasks
Required Experience:
IC
Key Skills
About Company
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