Executive Assistant to the President

About Us:

Ambience Healthcare is the leading AI platform for documentation coding and clinical workflow built to reduce administrative burden and protect revenue integrity at the point of care. Trusted by top health systems across North America Ambiences platform is live across outpatient emergency and inpatient settings supporting more than 100 specialties with real-time coding-aware documentation. The platform integrates directly with Epic Oracle Cerner athenahealth and other major EHRs. Founded in 2020 by Mike Ng and Nikhil Buduma Ambience is headquartered in San Francisco and backed by Oak HC/FT Andreessen Horowitz (a16z) OpenAI Startup Fund Kleiner Perkins and other leading investors.

Join us in the endeavor of accelerating the path to safe & useful clinical super intelligence by becoming part of our community of problem solvers technologists clinicians and innovators.

The Role

The mission of the Executive Assistant to the President is to act as a strategic extension of the President protecting time accelerating execution and eliminating friction across the company.

In this role you will own the executive operating system that enables the President to focus on the highest-leverage work. You will architect structure around priorities translate complexity into clarity and ensure decisions turn into action quickly and reliably.

This is not a traditional administrative role. You will operate as a high-trust partner at the center of internal and external momentum building systems driving follow-through and representing the President with judgment discretion and precision.

This is a highly impactful role for someone who thrives at founder pace enjoys ambiguity and wants to grow into a leadership-caliber operator over time.

This role is required to be in office regularly (minimum 3 days/week).

What Youll Accomplish

Design and Sustain the Presidents Operating Engine

• Architect a cadence of meetings work blocks and executive rituals aligned to top company priorities

• Prepare concise high-context one-pagers outlining decisions trade-offs and key context

• Ensure follow-ups are tracked and executed within 2448 hours

• Create leverage such that the President feels materially more focused and effective

Accelerate Communications Flow & Strategic Filtering

• Triage inbound communications with speed and judgment resolving or escalating within hours

• Draft internal and external communications in the Presidents voice with clarity and precision

• Improve stakeholder response speed and clarity across the organization

Own High-Stakes External Moments

• Execute board meetings investor updates executive briefings and travel with flawless attention to detail

• Deliver polished materials that are error-free and executive-ready

• Serve as a trusted proxy in high-stakes contexts when appropriate

Lead Strategic Projects & Shadow Execution

• Own 12 cross-functional or ambiguous initiatives end-to-end

• Shadow key meetings and ensure decisions translate into motion

• Build systems that reduce chaos and create clarity without constant oversight

Grow into a Leadership-Caliber Operator

• Expand ownership into adjacent operational domains over time

• Contribute meaningfully to planning and strategic discussions

• Continuously refine how the Office of the President operates

What Were Looking For

Experience & Background

• 5 years in a high-level Executive Assistant Chief of Staff or operational role

• Experience supporting a founder or C-level executive

• Exceptional written and verbal communication skills

• San Francisco-based and excited to work full-time in-office

How You Operate

• Leverage-oriented thinker: you build systems not just complete tasks

• High judgment: you know what to own what to block and what to escalate

• Executional velocity: you move quickly without sacrificing quality

• Extreme ownership: nothing falls through the cracks

• Founder-stage fit: you thrive in ambiguity pace and high standards

• Deep discretion and trustworthiness:

Nice to have:

• Experience in venture-backed technology finance or healthcare

• Exposure to investor relations board support or private equity/investment banking environments

Why This Role Matters

The Presidents effectiveness is a force multiplier for Ambience. This role directly shapes how strategy turns into execution how decisions turn into results and how internal and external stakeholders experience leadership.

You will help build the operating backbone behind the Office of the President increasing leverage clarity and speed across the company.

For the right person this is an opportunity to operate at the highest level of trust and visibility grow into broader leadership ownership over time and meaningfully impact the trajectory of Ambience.

Pay Transparency

The base compensation for this role is approximately $130000$200000 per year excluding equity or bonus targets. We intentionally offer a wide range to support flexibility around cash and equity. We believe strongly in equity ownership and want team members to share meaningfully in the impact they create.

If youre outside this range we still encourage you to apply we take an individualized approach to compensation that considers the full picture.

Being at Ambience:

• An opportunity to work with cutting edge AI technology on a product that dramatically improves the quality of life for healthcare providers and the quality of care they can provide to their patients

• Work alongside a world-class diverse team that is deeply mission aligned

• Ownership over your success and the ability to significantly impact the growth of our company

• Competitive salary and equity compensation with benefits including health dental and vision coverage quarterly retreats unlimited PTO and a 401(k) plan with matching

Ambience is committed to supporting every candidates ability to fully participate in our hiring process. If you need any accommodations during your application or interviews please reach out to our Recruiting team at . Well handle your request confidentially and work with you to ensure an accessible and equitable experience for all candidates.

Ambience Healthcare has become aware of scams targeting jobseekers with fake jobs and even interviewing people. Our emails will always come from @. We would never our ask candidates to download apps or make any form of payment(s). If you are contacted through WhatsApp Telegram similar but fake email domains or asked to make a payment these contacts are not legitimate. Report the issue immediately to LinkedIn and the FBI.

Required Experience:

IC