Executive Assistant

Mark Anthony Group is an entrepreneurial drinks company built from the ground up by thinking differently innovating and doing the unexpected. Our company is rooted in family values a bold vision and relentless determination to continuously raise the bar and make a positive difference in consumers in 1972 weve grown organically from a one-person import wine business into an international drinks company whose hallmarks include a portfolio of luxury wineries and iconic beverage brands includingWhite Claw Hard Seltzer Mikes Hard Lemonade and Cayman Jack.

We are seeking a proactive and diligent Executive Assistant to join our team. The ideal candidate will possess a proven track record of excellence and accuracy demonstrating a high level of motivation and a positive attitude. This role requires exceptional organizational skills and an unwavering commitment to maintaining high standards of excellence.

This role will provide executive assistant support to the Executive Vice President and the Chicago based supply leadership team.

Core Duties and Responsibilities:

Scheduling

• Manage multiple calendars over multiple time zones and maximize the Executive Vice President & the Chicago based leadership teams calendars
• Provide comprehensive administrative support to the executive team.
• Manage and organize complex calendars including scheduling meetings appointments and events.
• Plan coordinate and execute company events both large and small.
• Prepare and edit correspondence reports and presentations with meticulous attention to detail.
• Provide expenses support to the leadership team.
• Handle confidential information with the utmost discretion and professionalism.
• Liaise with internal and external stakeholders fostering positive relationships.
• Monitor and manage communication channels ensuring timely responses and follow-ups.
• Conduct research and compile data to support executive decision-making.
• Assist with special projects and other duties as assigned.

Expenses & Budgets

• Prepare track and meet fiscal budgets
• Track process and code expenses and invoices

Travel

• Arrange travel and accommodation corporate aircraft and commercial flights where required; liaising with the aircraft logistical manager to ensure efficiencies in travel schedules while minimizing costs.
• Arrange travel and accommodation for all travel in an efficient manner
• Create and manage complex itineraries including multiple destinations in different time zones
• Schedule all travel for business: research destination meeting coordination itineraries hotels transportation flights and meals

Administration & Organization

• Proactively identify issues and troubleshoot solutions before they get through the Executive Vice Presidents door
• Host and liaise with visitors
• Handles sensitive topics and data operates under strict confidentiality
• Filing and general administrative duties
• Assist with project management and ensure project deadlines are met
• Assist with speeches for public engagements
• Assist with meeting materials
• Managing and liaising with other team members across all the Mark Anthony Brewing locations
• Be available outside of work hours checking and replying to emails and requests

Minimum Requirements:

Qualifications Education & Experience

• 10 years of Executive Administrative support
• Related administrative diploma or degree program
• Understands the fundamentals of business and able to create processes and procedures to manage information people projects etc. as required
• Proven experience as an Executive Assistant or in a similar role
• Outstanding organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Strong ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• High standards of professionalism and excellence.
• Positive attitude and highly motivated.
• Ability to work independently and as part of a team.

Skills & Abilities

• Ability to effectively prioritize multi-task and meet deadlines
• Attention to detail and excellent communication skills
• Able to deal with confidential information
• Advanced computer skills including MS Office 365 applications (Outlook Teams PowerPoint Excel Office)
• Available evenings/ weekends as necessary during heavy workload
• Works with a strong sense of urgency
• Anticipatory able to anticipate the needs of the CEO and office and take proactive measures to meet these needs before they are officially requested
• Thrives in ambiguity does not need all information to navigate effectively
• Humble yet confident able to put the growth of the company/team first
• Ability to understand IQ vs EQ

• Strong sense of curiosity constantly questions the way things are done in a constructive manner and thrives on change that improves results
• Open (no agendas) honest and trustworthy
• Results-oriented individual with the ability to work effectively with others in a diverse environment
• High attention to detailaccuracy and clear communication is critical

Compensation:

Compensation offered to prospective Team Members has taken internal equity into consideration and can vary depending on a positions location. The final agreed upon wage may vary based on the job-related knowledge skills and experience of the individual.

• Competitive annual salary $82000 - $103000 in Chicago IL
• Bonus plan designed to recognize company performance and individual contributions
• Comprehensive health and welfare benefits
• Company matching 401(k) contributions
• Paid time off including annual leave paid sick time and holidays
• Extensive opportunities for training development and career growth

At Mark Anthony we exist to Unearth the Extraordinary:

Our Purpose is not just a statement; it is a call to action that binds us together and ignites our passion for making a difference. It is the driving force behind why we do what we do every single day connecting our global organization across all business units roles and locations. We are:

Best in Our Craft
We set the standard with a pursuit of excellence that can be found in everything from our products and processes to our plants and people.â

Ambitiously Curious
We stay curious dreaming big and navigating the unknown with an enduring belief in better.ââ

Made With Humility
We bring humility authenticity fun and support to every collaboration and celebrate wins as a team.

Daringly Disruptive
We disrupt the status quo moving fast to seize opportunities and acting scrappyâto stay ahead of industry giants.â

Required Experience:

IC