Admin and Booking Coordinator

We are currently recruiting for an Admin and Booking Coordinator to join our front of house team in the London offices of a client in the financial services industry!

The main purpose of the Admin and Booking Coordinator will be to support the smooth day-to-day organisation of the firms office operation through effective administrative process. Ultimately ensuring a professional welcoming and seamless experience that reflects the companys standards of service and operational excellence whilst contributing to the continuous improvement of operational systems and workflows.

The Admin and Booking Coordinator will: -

• Assist the site manager with participation in appropriate company-wide meetings and catering.
• Co-manage reception supplies and stationery.
• Report and escalate building facilities IT and service issues as appropriate 
• Perform fire marshal duties.
• Provide training for support staff to improve skills enhance customer service and familiarise them with internal procedures and systems on site.
• Support front-of-house operations with meet and greet services meeting room management and ensuring reception areas remain clean organised and presentable.
• Liaise with internal teams to coordinate visitor arrivals and meeting logistics.
• Monitor visitor access and adhere strictly to confidentiality data protection and health & safety policies.
• Support office operations with administrative tasks such as filing scanning data entry and document handling.
• Assist with diary coordination and room availability for meetings and events
• Act as a point of contact for external service providers.
• Support business continuity by following operational procedures during incidents or emergencies.

Hours:  40 hours per week shifts between 7.30am and 6pm from Mon-Fri with some evening cover required for events.
Salary: 34000

Qualifications :

Previous experience in an administrative office support or coordinator role is essential as well as proven experience of using multiple systems and intermediate knowledge of MS Office products.

The successful candidate will be reliable helpful and well presented. They will be a team player with strong customer service and communication skills and ability to work under pressure.

They will work with high levels of confidentiality with a flexible and proactive approach assisting the team where needed.

Additional Information :

Whats in it for you

• Excellent holiday allowance
• Pension contributions
• Life insurance
• Enhanced annual leave
• Recommend a Friend Bonus Scheme
• Thank you voucher scheme.
• 24-hour personal helpline for employees providing counselling & information services.
• Access to Choices our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers hotels cinemas and many more.
• Our Training Academy provides excellent training and development opportunities for our people.

Remote Work :

No

Employment Type :

Full-time