Associate Operations OfficerAssociate Project Officer

You will need:

• Bachelors degree in Business Administration/Accounting Engineering Social and Development Urban Planning or relevant fields preferably with advanced training.
• Minimum of 5 years of relevant professional experience.
• Proficiency in expressing ideas in both spoken and written formats in English.
• Knowledgeable of policies and procedures related to TA processing administration and implementation.
• Familiarity with procurement consultant engagement and contracts management.
• Exercise judgement on urgent matters.
• Experience liaising and working with staff within the team and with external clients.
• Experience collaborating with teams as a team member.
• Please refer to the link for ADB Competency Framework for Technical Local 4 (TL4).

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Retirement plan (if applicable)
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period this appointment may at the option of ADB be extended once for up to 2 years converted to a regular appointment or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staffs particular blend of skills and experience in the foreseeable future; and (b) Staffs performance is satisfactory and they are suitable for further employment.

1) Multiple positions at various grades may be filled from this opening.

2) The actual position title and grade will be based on your qualifications experience and job scope that will be assigned to the selected applicants.

About Us

ADB is a leading multilateral development bank supporting inclusive resilient and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together ADB harnesses innovative financial tools and strategic partnerships to transform lives build quality infrastructure and safeguard our planet. Founded in 1966 ADB is headquartered in Manila

and owned by 69 members50 from the region.

To view ADB Organizational Chart please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Associate Project Officer/Associate Operations Officer is assigned to the Water and Urban Development Sector Office (SD2-WUD) within the Sectors Department 2 (SD2). You will be based at our Headquarters in Manila Philippines.

You will report to the designated International Staff and Officer (Senior/Principal/Lead as applicable).

Your Role

As an Associate Project Officer/Associate Project Officer you will provide technical and operational support and inputs in general administration portfolio management project administration and project processing activities related to loans and technical assistance (TA) projects for water and urban development (WUD) sector. This will include engaging in sector dialogue with the government development partners and civil society.

You will:

• Support the processing implementation administration and monitoring of assigned projects and/or technical assistance (TA) activities in accordance with established organizational policies and procedures in the WUD sector.
• Monitor progress of assigned projects or TAs identify implementation issues or delays analyze underlying causes and propose corrective measures in close coordination with internal teams and external stakeholders.
• Prepare review and contribute to project or TArelated reports memoranda forecasts databases and internal documentation ensuring accuracy completeness and timeliness.
• Maintain and regularly update project or TA records in relevant systems (e.g. eOperations or similar platforms) including timely uploading and proper filing of projectrelated documents for ease of retrieval and audit purposes.
• Coordinate closely with government counterparts executing and implementing agencies consultants contractors development partners and other stakeholders to facilitate effective project or TA implementation.
• Participate in and support missions meetings workshops seminars and other sectorrelated events including preparation of premission and postmission documentation as required.
• Contribute to sector knowledge work portfolio monitoring and knowledgesharing initiatives through research data analysis and preparation of analytical summaries or inputs.
• Support supervisors and senior staff in planning coordination and reporting activities and provide guidance as assigned.
• Perform other duties as may be assigned by supervisors and reflected in the approved work plan.

Associate Operations Officer Specific:

• Act as focal point for the technical assistance (TA) program including monitoring coordination and reporting.
• Ensure the TA program remains within approved resource allocations and is accurately reflected in relevant systems.
• Maintain and manage TA and trust fund databases and coordinate data and reporting requirements with internal departments.
• Oversee TA administration activities including consultant engagement contract administration and liquidation of TA advances and expenses.
• Monitor TA completion financial closing and preparation of TA Completion Reports (TCRs) and report delays and underlying causes.
• Provide operational inputs to annual work planning budgeting and operations review processes related to the TA program.
• Coordinate consultant recruitment and engagement processes including initiation of requests in relevant systems and liaison with concerned departments.
• Serve as coordinator for internal operations functions including budget coordination trust fund coordination and internal management databases.
• Lead the organization and coordination of knowledge events (e.g. workshops trainings seminars conferences) including contracts logistics and budget management.

Associate Project Officer Specific:

• Lead portfoliolevel analysis of investment projects and assigned technical assistance including assessment of sector performance and project administration workload.
• Prepare and analyze annual forecasts for contract awards and disbursements; identify causes of shortfalls and recommend corrective actions.
• Review and clear project administration and procurementrelated documents including technical designs cost estimates loan reallocations scope changes and loan closing date extensions.
• Contribute to country portfolio review missions tripartite portfolio review meetings and special loan or TA review missions.
• Review mission reports aide memoires progress reports and project performance indicators providing quality assurance inputs.
• Provide technical guidance to team members on project administration procurement issues and sectorrelated policies and institutional reforms.
• Support project processing missions by advising on implementation arrangements procurement and disbursement procedures project management structures and financing plans.
• Contribute to sector assessments analytical work and research related to water and urban development projects.
• Contribute to prepare knowledge products and administer and support special initiatives and programs.