Program Operations Officer
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Job Location:
Manila - Philippines
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
ACCIONA is a global company leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65000 professionals present in more than 40 countries across the five continents all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference promote sustainable development and find solutions to the biggest global challenges including climate change overpopulation and water scarcity Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
The role provides comprehensive procurement administrative and program support to Acciona Foundation ensuring efficient operations and full compliance with internal policies and audit requirements.Job Description
Responsibilities:
- Implement end-to-end procurement processes in accordance with organizational policies including preparation and issuance of request for proposals collection of quotations preparation of bid evaluation reports contract preparation and awarding and ensuring complete documentation for approvals.
- Conduct supplier follow-ups monitor delivery timelines and ensure procurement records are organized complete and audit-ready.
- Perform market canvassing and price benchmarking; maintain and regularly update a pooled database of accredited vendors and service providers.
- Provide day-to-day administrative and operational support to program and finance teams including logistics coordination for meetings trainings workshops as well as ensuring completeness accuracy and proper filing of financial and supporting documents in compliance with internal controls and audit requirements.
- Maintain organized physical and digital filing systems; prepare meeting minutes and internal coordination notes; track administrative and compliance deadlines.
- Conduct desk research and maintain a tracker of relevant grant funding opportunities aligned with the Foundations priorities.
- Compile administrative requirements for grant submissions including document collection annex preparation formatting and submission coordination.
- Assist in partnership activities by coordinating meetings preparing draft letters organizing documentation and supporting joint events and engagements.
- Support implementation of volunteering activities including logistics coordination.
- Provide secretariat support for Carbon Literacy Trainings including participant registration materials preparation certification coordination and maintenance of training records and databases.
- Other activities relevant to the achievement of organizational goals.
Required Skills and Competencies
Qualifications:
Education:
- Bachelors degree in Business Administration Management or related field.
Competency Profile:
- 24 years of experience in procurement administrative support or program operations. Experience in nonprofit CSR foundation or development projects is an advantage.
- Strong organizational and documentation skills.
- High attention to detail.
- Ability to follow procedures and ensure compliance.
- Strong coordination negotiation and follow-up skills.
- Proficiency in MS Office (Excel Word Powerpoint).
- Ability to manage multiple tasks and deadlines.
- Clear written and verbal communication skills (English and Filipino).
- Quality- and execution-oriented.
Other Requirements:
Leadership initiative communication skills and the ability to work in a team.
ACCIONA has been given the Top Employer 2024 & 2025 certification in Philippines. As a company that values diversity as a source of talent we work to foster an inclusive environment that promotes respect belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin circumstances background or condition.
Required Experience:
Unclear Seniority
Key Skills
- Public Health
- Program Management
- ICD Coding
- Military Experience
- Analysis Skills
- Research Experience
- Security
- Economic Development
- Counterintelligence
- Program Design
- Program Development
- Writing Skills
About Company
ACCIONA has successfully delivered major infrastructure projects in Canada since 2000. Its leadership and experience span the entire value chain, from research and development to construction, operation and maintenance of projects.
