Facilities Coordinator
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Job Location:
Monthly Salary:
Posted on:
22 hours ago
Vacancies:
1 Vacancy
Job Summary
Facilities Coordinator
Company:BGIS
Location:Sydney NSW 2000
Employment Type:Permanent Full Time (Onsite)
We are seeking a proactive and highly organised Facilities Coordinator to support the delivery of integrated facilities services across our site/s. This role is the first point of contact for clients
tenants subcontractors and internal stakeholders ensuring maintenance requests and operational requirements are managed efficiently and professionally.
Key responsibilities
- Serve as first point of contact for the management office and stakeholders
- Coordinate delegate and monitor preventative and reactive maintenance requests
- Manage and maintain the CMMS ensuring accurate work order tracking and reporting
- Allocate and follow up on tasks to meet KPIs and contractual obligations
- Support the Contract and Facilities Managers with daily operational activities
- Review invoices maintain purchase order registers and assist with budget tracking
- Coordinate service contracts statutory maintenance and contractor compliance
- Conduct site inspections of plant equipment and essential services
- Maintain reporting documentation and compliance with WHS and quality systems
- Manage after-hours on-call arrangements to ensure continuous coverage
- Respond promptly to client enquiries and provide high-quality customer service
Essential Skills & Experience
- Must be proficient in Microsoft Office Suite (Word Excel Outlook PowerPoint)
- Strong customer service experience with excellent communication skills
- Proven experience in facilities coordination or property services
- Highly organised with strong time management and attention to detail
- Experience using CMMS systems (desirable)
- Ability to manage multiple priorities in a fast-paced environment
- Strong understanding of WHS compliance and contractor management
Why Join BGIS
Supportive and collaborative on-site team
One of the Best Places to Work for 2025 in the Property Construction & Transport category as per The Australian Financial Review
Endorsed by Work180 as an employer of choice for women
Winner of Inspiring Workplaces Award 2025
Eligibility
Applicants must be Australian Citizens with full working rights in Australia.
About BGIS
BGIS is a global leader in integrated facilities management delivering innovative and sustainable solutions to clients across diverse industries. Were known for our commitment to safety operational excellence and creating exceptional customer experiences.
BGIS is an equal opportunity employer. We strongly encourage applications from women Aboriginal and Torres Strait Islander peoples LGBTQ+ individuals and people from culturally diverse backgrounds.
Apply now to take the next step in your career with BGIS.
Required Experience:
IC
Key Skills
- Microsoft Office
- Customer Service
- Organizational skills
- Microsoft Outlook
- Facilities Management
- CMMS
- OSHA
- Maintenance
- Filing
- Administrative Experience
- Property Management
- Contracts
About Company
BGIS is a global leader in integrated facility management services. Offering a full range of facility and real estate management services, BGIS partners with clients globally to bring forward innovative solutions.
