Sr. Coordinator, Proposals

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation at the forefront of transformational change in transportation and energy and partnering every day to build connect power and strengthen our communities.

At Aecon you can count on:

• Safety Always. Our number one core value. If we cant do it safely we dont do it at all.
• Integrity. We lead by example with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose and our people are at the heart of everything we do. So we invest in our people just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental emotional and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments through initiatives like Equity Diversity & Inclusion training our Aecon Women in Trades and Aecon Diversity in Trades programs and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction.With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement driven by the diversity expertise and teamwork of our people. Were always searching the globe for innovative collaborative minds to join our best-in-class Aecon community!

What is the Opportunity

Under the supervision of a Proposal Supervisor this role is responsible for the coordination of small to medium proposal tender and RFx submissions from bid/nobid decisions through final this role you will work closely with Estimators Operations Business Development and other internal stakeholders to lead the development of highquality compliant and competitive responses to our clients. This position is suited to an experienced proposal coordinator who can manage multiple priorities independently contribute to written content and demonstrate strong verbal and written communication skills in a deadlinedriven environment.

What Youll Do Here:

• Independently coordinate small to medium RFx responses and support larger more complex pursuits.
• Lead proposal kickoffs and coordination touchpoints driving alignment on schedules deliverables and responsibilities
• Review and shred RFx documents to identify deliverables compliance requirements risks and key submission components.
• Build and manage detailed proposal schedules and proactively track inputs from crossfunctional contributors.
• Conduct thorough compliance reviews across proposal sections identifying gaps and coordinating resolution.
• Manage document control versioning and submission logistics to ensure highquality compliant submissions.
• Write and edit proposal content for small to medium RFx tailoring responses to client requirements and evaluation criteria.
• Support development of win themes value propositions and executive summary content with guidance.
• Create and customize proposal graphics and layouts using PowerPoint and approved brand templates.
• Independently manage updates to proposal content libraries ensuring version control and effective reuse.
• Support onboarding and informal mentoring of junior coordinators by sharing tools templates and best practices.
• Contribute to process improvements lessons learned and proposal performance tracking.

What You Bring to The Team:

• 24 years of proposal coordination experience preferably within utilities construction or infrastructure.
• Proven ability to manage RFx responses independently in fastpaced deadlinedriven environments.
• Strong writing editing and proofreading skills with a clientfocused mindset.
• Advanced proficiency in Microsoft Word PowerPoint SharePoint and Adobe Acrobat.
• Ability to analyze RFx requirements identify risks and proactively resolve issues.
• Strong stakeholder management skills and confidence working with estimating operations legal and business development teams.
• APMP Foundation certification preferred; Practitioner certification considered an asset.
• Communications Marketing Journalism Business degree or equivalent professional experience.
  

The expected salary for this position is $78000-$85000. Individual pay is determined based on several factors such as work location education experience and unique skills.

Aecon fosters diversity inclusion and belonging within and across our organization. We welcome all to apply including women visible minorities Indigenous peoples persons with disabilities and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA) and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecons AI Usage Policy. All final decisions are made by qualified Aecon team members.