Office Manager – Operations Department
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Monthly Salary:
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Title: Office Manager Operations Department
Role Summary
The Swim Ireland Operations Department plays a key role in the effective and compliant running of Swim Ireland. The department is responsible for organisational governance and compliance oversight of pool operations regional governance support and the coordination of AGMs and Annual Reports. It supports strong governance practices operational efficiency and consistency across the organisation.
We are seeking an experienced Office Manager to play a central role in ensuring the smooth efficient and compliant operation of the department. This senior administrative role combines responsibility for the day to day running of the department liaising with our Facility Managers with leadership of operational improvement projects and high-level organisational support.
The successful candidate will act as a key support to the Operations Department oversee day-to-day office operations and lead or contribute to projects that enhance systems processes and compliance across the organisation.
Key Responsibilities
Operations Projects & Compliance
- Lead and support operational improvement projects including IT hardware tracking GDPR & IT security compliance (overseen by our IT partners)
- Maintain and improve administrative systems workflows and compliance monitoring processes.
- Track project progress and support timely delivery of department initiatives.
- Ensure familiarity with departmental software systems and support staff usage as required.
Office Management
- Oversee the day-to-day operation of the department to ensure an effective well-organised working environment.
- Manage office supplies equipment and relationships with external service providers on behalf of the department.
- Act as the first point of contact for general queries and incoming correspondence.
Administrative & Management Support
- Provide high-quality administrative support to management and teams across the department.
- Prepare and distribute reports correspondence presentations and internal communications.
- Maintain accurate departmental records and documentation.
Key stakeholder and committee administrative support as required
Finance & People Support
- Process invoices purchase orders and staff expense claims and liaise with the finance team as required.
- Support onboarding of new employees including desk setup and induction coordination.
- Provide support in coordinate staff meetings training sessions events and internal communications.
Education & Experience
- Relevant qualification and significant experience in senior administration office management or operations roles.
- Strong proficiency in Microsoft Office and experience using scheduling and project management tools.
- Knowledge of the Governance Code for Sport is an advantage.
Key Skills & Attributes
- Excellent communication interpersonal organisational and scheduling skills.
- Proven ability to manage multiple priorities in a fast-paced environment.
- High attention to detail discretion and ability to manage confidential information.
- Ability to work independently while also collaborating effectively as part of a team.
- Flexible proactive and solutions-focused approach to work.
Essential Requirements
- Eligibility to work full-time in Ireland.
Remuneration and Location
Salary commensurate of qualifications and experience
Hours per week: 39 hours per week
Position Tenure: 3 year fixed-term full-time contract.
Position Location: Swim Ireland Irish Sport HQ Blanchardstown. Dublin 15 D15DY62 with hybrid working included in this role.
Appointment will be made subject to satisfactory:
Safeguarding and vetting requirements; and reference checks.
Applications should be made through the link below by Wednesday 4th March 2026:
Key Skills
- Restaurant Experience
- Sales Experience
- Food Service
- Succession Planning
- Management Experience
- Materials Handling
- Pricing
- Conveyor Installation
- Food Production Experience
- Leadership Experience
- P&L Management
- Retail Management
