Senior Executive Support Specialist

Senior Executive Support Specialist Bethesda MD

Our Client is seeking a Senior Executive Support Specialist to provide full-spectrum executive administrative support to senior leadership at the Federal customer. This role operates in a high-tempo TS/SCI environment and is critical to ensuring smooth daily operations accurate task tracking and mission readiness in support of the customers global exploitation mission.

Key Responsibilities

• Manage and deconflict complex executive calendars across multiple senior leaders.
• Schedule meetings and secure conference rooms; coordinate with external offices to support high-level engagements.
• Prepare agendas minutes and read-ahead materials for leadership briefings.
• Maintain and track actions in the customers Action Request Tracking System (DARTS) ensuring 100% on-time completion of tasks.
• Review edit and quality-control outgoing correspondence signature packages and staff summaries for proper grammar format and security markings.
• Screen incoming correspondence and determine appropriate routing or action.
• Create and manage travel orders in the Defense Travel System (DTS) validate funding lines and process domestic/OCONUS travel with APACS submissions as required.
• Monitor and track official travel and prepare read-ahead packets for leadership.
• Prepare review and track internal and external staff clearance and nomination packages ensuring timely progression through all gate advancements.
• Liaise with security staff and contracting officials to maintain compliance with clearance requirements.
• Maintain official files update file plans and execute destruction/retirement actions in compliance with DIA records retention policies.
• Ensure inspection-ready documentation for internal audits and CDRL deliverables.
• Prepare Monthly Status Reports (MSR) training documentation and property/accountability updates in accordance with DIA standards.
• Support SOP updates and process improvements to increase efficiency and reduce scheduling or correspondence errors.
• Assist with high-profile visits ensuring proper escort control visitor vetting and protocol compliance for U.S. and foreign dignitaries.

Qualifications

• Active TS/SCI with CI Polygraph is required.
• Bachelors degree (preferred) in business administration communications or related field.
• 10 years of specialized administrative experience at the executive or senior leadership level within the DoD or Intelligence Community.
• Demonstrated expertise in DARTS DTS/APACS Microsoft Office Suite (Word Excel PowerPoint Project Access) and classified correspondence management.
• Proven ability to work independently in a high-tempo classified environment while managing multiple competing priorities.
• Strong verbal and written communication skills including the ability to draft and edit executive-level and technical correspondence.

Salary range - $120000 to $130000 (Based on Experience)

The Client offers a mission-focused collaborative environment where your skills directly support national security. We provide competitive compensation 100% employer-paid medical/dental/vision coverage life and disability insurance and an unlimited PTO plan ensuring both professional growth and work-life balance.