Programming Coordinator

Becket, MA - USA

Monthly Salary: USD 22 - 26

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

TITLE: Programming Coordinator

STATUS: Full-Time In-Person Seasonal May 11-September 4

LOCATION: In-Person

REPORTS TO: Year Round Programming Department

DEPARTMENT: Programming

WORKS WITH: Programming & Production Administrator Programming Manager Seasonal Staff & Interns Production Department Events Team

COMPENSATION & SCHEDULE:

$880-$1040 a week Five (5) Day work week averaging 35-40 hrs/week (May)

$1056-$1248 a week Six (6) Day work week averaging 48-55 hrs/week (June-August)

BENEFITS (SUMMER ONLY): three meals a day housing free access to classes performances talks and studio usage as well as personal and sick time.

POSITION OVERVIEW

Jacobs Pillow seeks an enthusiastic and detail-oriented Programming Coordinator to support the Programming Department during the Festival season. This entry-level role is designed for early-career professionals in arts administration company management and festival operations. The Programming Coordinator provides hands-on support across logistics hospitality and event execution while gaining exposure to artist relations program planning and cross-departmental collaboration.

KEY RESPONSIBILITIES

Administrative Support

Assist with filing contracts collecting receipts and organizing program documentation.
Submit all IT and Facilities Maintenance requests on behalf of the Programming Department
Support basic budget tracking and administrative tasks.
Participate in weekly departmental meetings providing updates sharing insights and listening for alignment across departments.

Artist & Guest Support

Weekly hospitality ordering pick up and delivery.
Assist with welcoming artists scholars and guests upon arrival and throughout their stay.
Support giving campus tours as needed.
Help prepare welcome packets schedules and informational materials.

Operations & Logistics Support

Assist with opening and closing the Welcome Center.
Assist with Family Music & Dance class check in and support the instructors and participants.
Support housing and transportation logistics including driving errands and schedule updates.
Help maintain shared calendars contact lists and daily run-of-show documents.
Participate in the on-call rotation as part of a team.

Support setup execution and breakdown of special events.
Assist Programming and Events teams during public programs including evenings and weekends.

Qualifications

REQUIRED QUALIFICATIONS

Interest in arts administration programming event management or hospitality.
Previous work experience internship or volunteer in the arts events or hospitality
Strong organizational skills and attention to detail.
Clear written and verbal communication skills.
Ability to work collaboratively and take direction.
Willingness to work evenings weekends and long days during the Festival.
Valid drivers license and comfort running errands or driving for work purposes.

PREFERRED QUALIFICATIONS

Comfort and eligibility to drive a 12-passenger van (valid drivers license required).
Multilingual skills are a plus.
Experience in event coordination and hospitality (catering restaurant or hotel services).
Knowledge of the dance and/or performing arts field.

SKILLS & QUALITIES

Committed to a culture of continuous learning and growth with a focus on advancing Inclusion Diversity Equity Accessibility and Belonging efforts while fostering a welcoming equitable and supportive environment where everyone feels valued.
Ability to work adaptively and collaboratively across interdepartmental working styles.
A positive upbeat attitude with the ability to maintain composure flexibility and a sense of humor in a fast-paced dynamic environment.

Required Experience:

DescriptionTITLE: Programming Coordinator STATUS: Full-Time In-Person Seasonal May 11-September 4LOCATION: In-PersonREPORTS TO: Year Round Programming DepartmentDEPARTMENT: ProgrammingWORKS WITH: Programming & Production Administrator Programming Manager Seasonal Staff & Interns Production Departme...