Programming Coordinator
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Job Location:
Becket, MA - USA
Monthly Salary:
USD 22 - 26
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Description
Qualifications
TITLE: Programming Coordinator
STATUS: Full-Time In-Person Seasonal May 11-September 4
LOCATION: In-Person
REPORTS TO: Year Round Programming Department
DEPARTMENT: Programming
WORKS WITH: Programming & Production Administrator Programming Manager Seasonal Staff & Interns Production Department Events Team
COMPENSATION & SCHEDULE:
$880-$1040 a week Five (5) Day work week averaging 35-40 hrs/week (May)
$1056-$1248 a week Six (6) Day work week averaging 48-55 hrs/week (June-August)
BENEFITS (SUMMER ONLY): three meals a day housing free access to classes performances talks and studio usage as well as personal and sick time.
POSITION OVERVIEW
Jacobs Pillow seeks an enthusiastic and detail-oriented Programming Coordinator to support the Programming Department during the Festival season. This entry-level role is designed for early-career professionals in arts administration company management and festival operations. The Programming Coordinator provides hands-on support across logistics hospitality and event execution while gaining exposure to artist relations program planning and cross-departmental collaboration.
KEY RESPONSIBILITIES
Administrative Support
- Assist with filing contracts collecting receipts and organizing program documentation.
- Submit all IT and Facilities Maintenance requests on behalf of the Programming Department
- Support basic budget tracking and administrative tasks.
- Participate in weekly departmental meetings providing updates sharing insights and listening for alignment across departments.
Artist & Guest Support
- Weekly hospitality ordering pick up and delivery.
- Assist with welcoming artists scholars and guests upon arrival and throughout their stay.
- Support giving campus tours as needed.
- Help prepare welcome packets schedules and informational materials.
Operations & Logistics Support
- Assist with opening and closing the Welcome Center.
- Assist with Family Music & Dance class check in and support the instructors and participants.
- Support housing and transportation logistics including driving errands and schedule updates.
- Help maintain shared calendars contact lists and daily run-of-show documents.
- Participate in the on-call rotation as part of a team.
- Support setup execution and breakdown of special events.
- Assist Programming and Events teams during public programs including evenings and weekends.
Qualifications
REQUIRED QUALIFICATIONS
- Interest in arts administration programming event management or hospitality.
- Previous work experience internship or volunteer in the arts events or hospitality
- Strong organizational skills and attention to detail.
- Clear written and verbal communication skills.
- Ability to work collaboratively and take direction.
- Willingness to work evenings weekends and long days during the Festival.
- Valid drivers license and comfort running errands or driving for work purposes.
PREFERRED QUALIFICATIONS
- Comfort and eligibility to drive a 12-passenger van (valid drivers license required).
- Multilingual skills are a plus.
- Experience in event coordination and hospitality (catering restaurant or hotel services).
- Knowledge of the dance and/or performing arts field.
SKILLS & QUALITIES
- Committed to a culture of continuous learning and growth with a focus on advancing Inclusion Diversity Equity Accessibility and Belonging efforts while fostering a welcoming equitable and supportive environment where everyone feels valued.
- Ability to work adaptively and collaboratively across interdepartmental working styles.
- A positive upbeat attitude with the ability to maintain composure flexibility and a sense of humor in a fast-paced dynamic environment.
Required Experience:
IC
