Contracts and Procurements Manager (WMS2)

We are dedicated to growing a culture of belonging through our values:

Respect Trust Diversity Inclusion Equity

Our Administrative Services Division (ASD) is currently recruiting for a Contracts and Procurements Manager (WMS2) with excellent communication skills to act as the main point of communication with vendors during active competitive procurements.

Are you an expert in providing strategic direction and oversight across the full procurement lifecycle including solicitation evaluation award and contract management If so please read on!

Reporting to the Contracts and Procurements Assistant Administrator you will be responsible for managing and executing complex high value contracts procurement needs and contract/vendor management support associated with the agencys strategic initiatives. You will act as the main point of communication with vendors during active competitive procurements. Partnering with the contract manager and business program area subject matter experts you will establish the appropriate contract structures to ensure clarity for vendors and to help ensure they deliver the appropriate products and services to the required level of quality and risk by the required time and at a reasonable price.

Some of what you may do:

• Provide expert specialized consultation services administration and oversight of the agencys major strategic initiatives for procurement and contracting activities for complex high value agency purchases and contracts to include IT purchases and contracts.
• Oversee vendor performance ensure compliance with contract terms and address performance issues through corrective actions when necessary. Serve as the primary liaison between customers and vendors to facilitate communication and resolve concerns effectively.
• Develop modify and adapt procurement and contracting policies processes tasks and procedures to accommodate specialized or unique situations.
• Facilitate the evaluation process and lead the negotiation of vendor contract awards.
• Serve as a primary contract specialist for large agency contracts.
• Mitigate agency risk by ensuring compliance with state and federal laws policies procedures administrative rules and Executive Orders.
• Consult and support agency contract managers in performance management of contracts.
• Ensure compliance with Chapter 39.26 RCW and agency policy monitor contract performance and deliverables manage amendments and corrective actions and support high-risk complex acquisitions through execution and closeout.
• Directly supervise a team of contract specialists work balance workloads and ensure employees have the resources and support needed to succeed.
  
  

If you are ready to leverage your knowledge of business best practices to optimize economic return to the agency while ensuring contracts and purchases are aligned with the Governors initiative for increased diverse business inclusion we invite you to apply.

• Eight (8) years of combined relevant experience and education negotiating administering and terminating contracts contract cost/price analysis contract compliance administration organizing creating and guiding multiple high-dollar and service procurements simultaneously.

  • Must include four (4) years of experience:

    • Organizing creating and guiding multiple high-dollar information technology and service type procurements simultaneously to include federal funding state funding or grants.

    • Applying excellent communication skills to include a demonstrated ability to clearly explain contracting objectives strategies rules policies or procedures in a way that ensures understanding and cooperation with diverse audiences.

    • Providing outstanding customer service skills with experience building and maintaining internal and external customer satisfaction.

    • Applying a high degree of professionalism when interacting with others.

    • Utilizing strong problem-solving analytical and research skills.

    • Managing your time and adapting to changing priorities working on multiple priorities and projects simultaneously meeting quick deadlines and producing timely and quality work products.

    • Utilizing Microsoft Office products such as Word Excel PowerPoint OneNote Adobe Acrobat and Outlook.

    • Using knowledge credibility and effective partnering to identify evaluate and provide innovative and highly effective solutions for agency leaders and executive management with a risk/reward analysis in technically complex procurement and contracting situations or in exceptionally sensitive legal or political circumstances.

• The ability to:

  • Understand and follow agency values of respect trust diversity equity and inclusion through behaviors and decisions.

  • Promote and support a respectful equitable and inclusive workplace for all employees.

  • Promote and support respectful equitable and inclusive delivery of services to customers.

  • The ability to take action to learn and grow.

  • The ability to take action to meet the needs of others.

What may help set you apart:

• Two (2) or more additional years of experience:

  • Procuring negotiating administering or terminating government contracts contract cost price analysis and/or contract compliance administration.

  • Demonstrating knowledge of Washington state government procurement and contract laws and rules to include Chapter 39.26 RCW.

  • In IT contracting software licensing and subscriptions and data privacy regulations/laws and best practices.

  • Using Lean concepts and tools to review develop improve and implement business processes which result in more efficient service delivered to customers.

  • Leading or supervising.

• The ability to travel overnight and out of state.
• Prior to a new hire a pre-employment screening that includes a criminal record history check will be conducted. These findings may not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

• Select the Apply button at the top of this job announcement.
• Include three (3) professional references