Sr. Science and Grants Operations Manager

Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Sr. Operations Manager based at our National Center (Home-Basedis acceptable).

***This is a fixed-term position with funding through 6/30/2028. Funding likely to extend***

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our award-winning corporate university as well as additional training and support locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedInInstagramFacebookX and .

• Responsible for leading operations for a portfolio of data science research grants including tracking management communication and working with staff in the Office of Science Operations. Leverage AI across different programs and expertly navigate programs including Excel and Smartsheet to maximize operational efficiency for this specific responsibility and others (below).
• Responsible for establishing and leading operations for a new surveillance program including communicating with external stakeholders internal staff contractors and expert volunteer committees.
• Coordinate with lead staff statisticians and epidemiologists to provide operational and communication plans between external healthcare volunteers and leaders with other departments within the organization. Recommend approaches and suggestions for final decisions and moving forward.
• Responsible for handling operations such as accounting expense reporting and procurement; and building relationships with legal external vendors and partners to ensure that the overall business goals are achieved. Develops reports trackers or assessment tools to ensure compliance as needed.
• Develop prepare and distribute monthly reports on variances to project requirements for leadership. Analyze financial activities from purchasing contract terms and vendor invoices against budget. Provide reconciliation mentorship and recommendations.
• Handle departmental contracting processes including site and sponsor contracts.
• Work with the American Heart Association legal department to establish and negotiate contract terms for hospitals practices sponsors etc. Monitor and track process of associated statuses and documents.
• Utilize vendor and/or American Heart Association systems (e.g. E1 Optimus iEnvision etc.) efficiently and competently to process invoices contracts requisitions and expenses.
• Handle staff who support operational activities.

Want to help get your resume to the top Take a look at the experience we require:

• Bachelors Degree or equivalent work experience Masters Degree preferred.
• Minimum of five (5) years of meaningful work experience research in the healthcare space legal contracts and budget.
• Five (5) years of grants and grant management experience.
• Excels in oral and written communications. Ability to communicate with all levels of Association staff and outside experts. Ability to communicate with technology and non-technology staff.
• Demonstrated ability to concurrently manage multiple projects and reprioritize ongoing work.
• Comprehensive experience with researchers operational planning and management applying the principles and practices of accounting financial analysis and general business administration.
• Extensive knowledge of budgeting financial and reporting processes for service agreements and/or grants.
• Proficient in budget projection and planning variance analysis and reconciliation requirements. Ability to analyze financial data and interpret into narrative form.

Preferred Work Experience:

• Seven (7) plus years of meaningful work experience including research grants and grant management in the healthcare space legal contracts and budget.
• Three (3) years of experience with developing and managing process (and process change) documentation.
• Three (3) years of experience working in a fast-paced multifaceted environment. Excellent at working against deadlines to provide the end product.

The expected pay range will be $105000 - $125000.Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
  
  
• Performance and Recognition You are rewarded for achieving success by merit increases and incentive programs; based on type of position
  
  
• Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
  
  
• Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.

The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the Association will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities.

This position not a match with your skills Click here to see other opportunities.

In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities