Associate, Administration & Business Support

Location:Singapore

Job Function:Sustainability Office

Job Type:Permanent

Req ID:16984

GIC is one of the worlds largest sovereign wealth funds. With over 2000 employees across 11 locations around the world we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the worlds industry leaders. As a leading global long-term investor we Work at the Point of Impact for Singapores financial future and the communities we invest in worldwide.

Sustainability Office (SO)

The Sustainability Office serves as GICs centre of excellence for sustainable investing driving the firms enterprise-wide focus on sustainability. It partners with investment teams to embed sustainability considerations into the investment process through methodologies tools and frameworks; conducts leading research to shape GICs views on financial materiality and sustainability-themed investing; defines GICs public position and portfolio performance metrics on sustainability; and provides trusted advice to clients on their sustainable investing strategies.

What will you do as an AssociateAdministration & Business Support

This role will provide administrative assistance to the Head of Sustainability Office and the Sustainability Office team members. To succeed in this role you must have previous experience supporting executives and teams from the financial services industry. You should demonstrate a high degree of integrity initiative attention to details and independence in working on highly confidential matters.

Responsibilities

• Administrative Support: Provide general administrative assistance to the Head of Sustainability and the Sustainability Office team ensuring smooth daily operations and effective coordination across internal departments and external stakeholders.
• Calendar and Meeting Management: Maintain individual and team-wide calendars schedule and coordinate meetings manage conflicts and prioritization and liaise with internal and external parties to ensure efficient meeting logistics.
• Travel and Expense Coordination: Handle travel arrangements for the team including flight and accommodation bookings coordination of out-of-town meetings and timely processing of expense claims and reimbursements
• Email and Communication Management: Manage team email groups and shared mailboxes monitor incoming correspondence and ensure timely and professional responses. Support the Head of Sustainability with light email correspondence and follow-ups as needed.
• Project and Budget Coordination: Provide project management support by maintaining and tracking project records budgets and timelines. Assist with staff and vendor hiring onboarding and offboarding and process payments for memberships subscriptions and consulting engagements.
• Operational and Office Administration: Oversee day-to-day office administration including document and invoice management coordination of office and stationery supplies and handling of other routine administrative tasks to ensure smooth operational support.
• Event and Engagement Support: Assist in planning and organizing departmental and social events. Manage multi-channel communications and booking tools related to event coordination. Work closely with internal and external executive assistants and vendors to support logistics catering room setup and other arrangements for key events.
• Ad Hoc Support: Support various business matters and special projects as required ensuring flexibility and responsiveness to evolving team needs.

What qualifications or skills should you possess in this role

• Minimum 3 to 5 years of relevant experience in providing secretarial and administrative support to a team of professionals
• Ability to be a dynamic team player and collaborate well across different teams with sensitivity to the needs of various internal/external stakeholders
• High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious agile and diverse teams - be empowered to push boundaries and pursue innovative ideas share your views and be heard. Be anchored on our PRIME Values: Prudence Respect Integrity Merit and Excellence which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC

At GIC our offices are vibrant hubs for ideation professional growth and interpersonal connection. At the same time we believe that flexibility allows us to do our best work and be our best selves. Thus our teams come into the office four days per week to harness the benefits of in-person collaboration but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

GIC is an equal opportunity employer
GIC is an equal opportunity employer and we value diversity. We do not discriminate based on race religion color national origin sex gender gender expression sexual orientation age marital status veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment.
Please email at any point of the application or interview process if adjustments need to be made due to a disability.

Learn more about our Sustainability Office Department here:

Experience:

IC