Maintenance Administrator

Job Summary

Its great to know youre making a difference to the future of aviation! Whatever part you play youll be helping us deliver operational excellence to our customers.

At our Filton site in Bristol we specialise in the design and manufacture of large complex structural wing assemblies detailed metallic componentsand wing systems for a combination of both civil and military aircraft.

We are seeking a new Team Administratortoprovide administrative support to the Maintenance Operations Manager for the IMF (integrated machining facility) and Wing Systems & Assembly maintenance teams.

This is a busy and varied role perfect for someone with excellent administration and organisational skills who enjoys juggling multiple responsibilities. Joining a committed and friendly team you will be taking the lead of the management of direct purchased items and also encompassing general administrative work such as typing taking minutes helping to prepare presentations customer/visitor facilitation organising meetings and workshops maintaining filing systems travel & training course bookings.

This is a full-time on-site & permanent position offering semi-flexible working with the option to finish at 12:30pm on a Friday.

How Youll Contribute

In this role you will:

Manage the request of quotation raising payment orders monitoring the approval process confirming deliveries and completing the orders. This will require communicating to and developing relationships with lots of outside contractors and service providers

Working with our onsite stores management contractor to conduct stock audit checks of our stores ensuring our CMMS system is aligned

Provide general administrative work for managers typing report typing minutes presentations customer/visitor facilitation circulating information to relevant team members as required organising meetings and workshops/ facilitation of conference room booking maintain filing systems travel booking order of stationery in Buyside preparation for management meetings (tier boards) awareness of holiday bookings/management

Maintain the smooth running of the office at all times especially during the managers absence

Support general administrative assistance to team members

Process expenses for the managers plus other members of the team and maintain expenses records in addition assist other team members with expenses as and when required

Monitor general absence i.e. sickness and clockings ensuring the holiday planners are kept up to date

Liaise with HR and appropriate managers for subcontract recruitment

Be responsible for the communication KPIs and the updating of the KPI boards (Tier boards)

Be responsible for administration of the skills matrix liaising with managers as appropriate

What Youll Bring

To help us make a difference youll bring your passion and expertise/ talent for what you do along with the following skills experience qualifications and attributes:

Essential:

• Excellent administration skills including the ability to effectively use IT programmes such as Outlook Word Powerpoint & Excel
• Previous SAP experience

Behaviours:

• Strong communication skills diplomacy influencing
• Comfortable working as part of a team
• Customer focus & Drive and commitment
• Time Management skills
• Must be articulate confident and able to work well under pressure
• Must be able to demonstrate initiative and self-motivation
• The ability to deal with senior members of staff
• React positively and quickly to all tasks even when work is routine ensuring an appropriateresponse to all calls and correspondence.

A degree in engineering or a related field would also be beneficial for this role however is not mandatory.

What Well offer

Once youre on board youll get the following perks and benefits:

• A Competitive salary
• Industry Leading Pension Scheme well match your contributions up to 8% on a 1 : 1.5 basis (Total contribution up to 20%)
• Flexible working hours including the ability to finish at 12:30pm on a Friday
• Life Assurance 8 x salary
• 25 days holiday bank holidays
• Income protection
• Shopping discounts
• Cycle To Work Scheme
• Employee Assistance Programme
• Virtual GP Clinic for you and immediate family
• A collaborative dynamic working environment

As well as a competitive package well offer you a world of opportunity. We want to see your career fly! Well support your career progression by providing you with learning and development opportunities. Thats the beauty of being part of a global business once youre on board you never know where you career journey may take you!