Job Description Summary

Job Description

Essential functions/ responsibilities

For standalone project and for product line scope or in an integrated project (in coordination with sourcing project leader PPLM is responsible for:

• Owning Quality costs (as per sourcing contract) and on time delivery of the material and services for the Project.
• Having regular operating rhythm with cross functional teams to ensure that the SDR targets are maintained to the best possible extent. Also ensuring that the critical matters are escalated in timely manners for the leadership team to pitch in to contain the issues .
• Work closely with Project teams to meet the phasing & yearly target of revenue & billing. Take all necessary proactive actions with suppliers & CFTs to avoid extra costs that impacts Margin
• Co-owning the Engineering Procurement Plan (EPP) for the scope where applicable
• Work with cross functional teams like Engineering Sourcing to ensure the on-time delivery of documents (drawings quotations etc.) required to be obtained from suppliers
• Ensure timely issuance of the purchase orders.
• Owning the budget related per the Sourcing scope maintain and monitor the budget
• Periodic progress monitoring and reporting to sourcing management and to SPL.
• Support the bundling activities in the project which includes convening periodic meetings of stakeholders.
• Allocation Plan Turnkey Package Plan the project execution Strategy of Project Director at project start.
• Establishes the procurement schedule where applicable (e.g. MPS for Projects).
• Coordinates offsite and on-site procurement activities for the project.
• interface as required in coordination with project director commodity leaders and supplier quality responsible.
• Coordinate to ensure the on-time issuance of purchase requisitions in the respective system to ensure timely placement of Pos
• Timely processing of Advance payment and ensuring timely settlement in the books of accounts
• Ensuring that the vendors submit bank guarantees in line with the contractual agreement and the bank guarantees are renewed from time to time in line with the warranty agreements
• Follows up timely closure of NCRs (site and Shop) related to suppliers
• Supports Commodity Leaders and Buyers in obtaining technical specifications from engineering on-time.
• Participates in and/ or initiates periodic (preferably weekly) project meetings with the participation of quality lead engineering planning logistics project engineering manager etc. as applicable who interface with sourcing at various stages and generates record notes/action list from these meetings and follows up on the actions.
• Regularly reviews the fulfilment by suppliers of all contractual requirements in regard to customs and duties with the support of the concerned function (taxation expediting Logistics etc.)
• Oversees claim management with the suppliers in coordination with Commodity leader/Buyer and the project.
• Effectively distributes and communicates relevant project information within the Procurement team.
• Establishes the monthly progress report cost summary sheet and claim summary sheet.
• Responsible for reporting monthly progress supplier claims and project cost summary to procurement management and into the project. Regularly updates suppliers cash out & project milestone recognition related to procurement.
• Represents procurement in Project meetings internally and externally if so required by Project Director.
• Ensures that PO amendments / other issues are closed by respective stakeholders timely so that RFIs are closed / answered on priority .
• Ensures invoices are released in accordance with the process in place.
• Supports compliance with the Quality and EHS rules as applicable to the sourcing function.
• Consolidates experience feedback to the Commodity Leaders.
• Ensuring that GST default notices are issued to respective defaulters based on data published by tax teams and accordingly issuing the recovery debit notes to final defaulters
• Supports the SPL (Sourcing Project leader) in fulfilling the overall project targets and works in alignment. Depending on the size and complexity of the project the above tasks and responsibility may be adjusted

Key Performance Indicators

Performance is measured against the following indicators:

• On time delivery of suppliers performance.
• Internal Supplier OTD performance monitoring
• Support revenue (billings) achievement by timely deliverables (PO issue FAT delivery on site etc) according to P6
• Say Do commitments are reviewed at the beginning of every quarter and necessary steps to be taken to meet the targets
• On time placement of Pos & amendments for the projects
• Execution within budget according to sourcing contracts
• Successful claim management against third parties
• Ensuring BG collection in line with contractual agreement
• Objectives Targets and Performance Measurements are defined on a yearly basis.

Qualifications

• Bachelors degree from an accredited university or college
• Minimum 10 years of experience in Sourcing /Supply Chain / Procurement related to project procurement

Desired Characteristics

• Experience as Sourcing / Procurement / Supply Chain Manager in the Project environment .
• Good understanding of legal/contractual aspects of an EPC contract.
• Risk management knowledge. Ability to work efficiently in cross-functional teams.
• Good communicator and team work capability.
• Negotiation skills either with supplier base or with customers.
• General knowledge of purchasing standards policies procedures and Sourcing management philosophy.
• Ability to coach & develop team members. Accountability resilience autonomy and leadership.
• Decision making problem solving ability to independently resolve issues with difficult suppliers.
• Basics in scheduling/planning of large and complex projects.
• Technical knowledge of products purchased and power plant familiarity.
• Behave according to GE Vernova Code of Ethics and Values.

Additional Information