Sr. Administrative Assistant

• Application Deadline: Feb. 13 2026
• San Jose
• On-site
• Hourly salary: $39

Job Description

Software Guidance & Assistance Inc. (SGA) is searching for a Sr. Administrative Assistant for a contract assignment with one of our premier SaaS clients in San Jose CA.

Responsibilities:

• Provide administrative support to the Sr. Director(s) of AI Platform and Foundry
• Extensive scheduling and calendar coordination (Outlook)
• Coordinate travel arrangements domestic & intl
• Filter and manage requests for internal & external commitments
• Coordinate special projects including team off-sites team building activities and all hands meetings
• Managing team access to shared databases handling purchase orders
• Creating and editing agendas reports and other documents to support organizational objectives.
• Submit and maintain expense reports
• Manage staff meeting agendas as well as attend and capture key outcomes and actions
• Regularly collaborate with cross-functional Administrative & Executive Assistants
• Look for opportunities to streamline efforts and improve processes
• Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure

Required Skills:

• 5 years of experience in coordination administrative or operations capacity
• Experience interacting with customers and staff at all levels in a fast-paced high-pressured environment with a high level of professionalism and confidentiality
• Expert knowledge of computer technology including MS Office (Outlook Word Excel PowerPoint and Teams) Slack and familiarity with Concur or other expense-reporting software
• Demonstrated ability to quickly turn around projects with polish and accuracy
• Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
• Work effectively with minimal direction take initiative and follow through
• Proven ability to assess and prioritize conflicting demands
• Must handle confidential information with integrity and exercise discretion
• Highly organized with strong communication and writing skills
• Eagerness to network with other Executive Assistants at Adobe and cooperate as a worldwide team
• Ability to work well with all levels of management staff and outside contact
• Ability to work regularly onsite at the Adobe San Jose location required
• Flexibility to work outside normal business hours as dictated by business needs