Executive Secretary
Share
Job Location:
Monthly Salary:
Experience Required:
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
Our Client
Our client an oil and gas company is looking to employ an Executive Secretary.
Key Responsibilities:
- Maintain current client relationships and identifying areas for potential clients
- Contacting potential clients to establish a business relationship and meet with them Develop new sales areas and improving sales through various methods
- Research the latest in the business industry and creating new opportunities to expand business
- Collaborate with sales and design team to ensure requirements are met such as sales numbers and profit goals
- Strong understanding of company products or services as well as business position and competition to keep business competitive
- Provide comprehensive effective and efficient administrative support to all units and departments
- Ensuring professionally done attractive literature promotional materials and publications of company products and services.
- Liaising with external agencies preparing online contents organizing promotional activities.
- Update Company project activity reports website etc. as requested daily weekly by Management based on customer requirements or category.
- Monitoring compliance with the company defined brand formatting in regard to procedure letterheads email signature project reports presentations and proposals.
- Receive and process communication channels including email phone and physical mails.
- Assist with payroll and personnel databases.
- Organize and update members and vendors databases effectively.
- Manage and refine internal filing and other procedures.
- Initiate payments process invoices and verify receipts on the ERP and other electronic banking platforms.
- Assist in organizing events including ordering materials and meeting venues.
- Provide supervision and manage the service delivery of social media management services providers to ensure effectiveness.
- Organize and attend electronic and physical visits to members and prospective members
- Performs other duties as required or as assigned
Requirements
- Bachelors Degree in Business Administration Management or a related field
- Minimum of 8 years experience with 5 years minimum in an executive position.
- Prior experience supporting senior executives / C-suite leadership
- Experience within the oil & gas or energy sector is an added advantage
- Proven experience managing executive schedules and correspondence
- Experience coordinating meetings committees and stakeholder engagements
- Exposure to secretariat or association administration is beneficial
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Strong documentation and report preparation experience
- Ability to manage confidential and sensitive information
Company Industry
IT Services and IT Consulting
Key Skills
- Typing
- Clerical Experience
- Microsoft Publisher
- Microsoft Word
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Transcription
- Filing
- Administrative Experience
- Word Processing
