Senior Associate Vice President, University Facilities & Services

As a community the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity leadership integrity openness respect and accountability. Together we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

271 East River Rd Rochester New York United States of America 14623

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100035 Assoc VP Office of Facilities

Work Shift:

UR - Day (United States of America)

Range:

UR UR2 098

Responsibilities:

Please note: ZRG Executive Search has been exclusively retained for this engagement which is being led by Jim Lord Managing Director. Confidential inquiries and nominations should be directed to

The Senior Associate Vice President of University Facilities and Services (SAVP) reports to the Executive Vice President for Administration and Finance Chief Financial Officer and Treasurer (EVP) and serves as a member of the Presidents Cabinet.
The SAVP has operational oversight for all University properties leading an organization of approximately 800 people. Leadership responsibilities include Utilities and Energy Services Planning Design and Construction and Maintenance and Operations for all facilities and grounds.

This position plays a critical role in ensuring that the physical environment supports the institutions mission enhances the student experience supports patients and research and meets the highest standards for sustainability reliability safety and efficiency.

In this strategic role the SAVP works in close collaboration with senior leadership to align University strategic plan goals and programmatic priorities with the physical development and maintenance of University facilities. The SAVP regularly presents to the Board of Trustees Facilities and Campus Planning Committee at the request of the EVP and champions the One University approach through collaborative policy and process design

Operational leadership

Oversees approximately $150m operating budget and approximately $500m annual capital planning and implementation budget.

• Provide executive leadership and management to University Facilities and Services providing supervision engagement and operational support while creating a positive workplace that is highly proficient in the delivery of world-class facilities solutions.

Responsible for facility operations which includes:

• Maintenance of University operated facilities for all divisions including central and offsite locations.

• Asset management group

• Internal self-performed construction group

• Customer service center

• Materials Management

• Horticulture & Grounds department

• Engineering and Commissioning

• Responsible for energy and utilities including utilities production operations and maintenance of utilities distribution system building automation controls cogeneration and infrastructure analysis and energy management.

• Responsible for the planning design and construction group that manages the development and implementation of capital construction projects.

• Oversee preventive and corrective maintenance programs for all campus buildings grounds and infrastructure to ensure safe functional and aesthetically pleasing facilities.

• Lead initiatives to optimize operational efficiency including leveraging technology data analytics and industry best practices.

• Ensure compliance with applicable codes standards and regulatory requirements.

Strategic leadership

Ensures comprehensive strategic planning including strong centralized master planning and capital project stewardship. Develops and manages standardized processes and planning principles to increase efficiency building strong relationships across divisions and ensuring compliance with programmatic and financial governance and University policy. Champions the capital process approach and governance with leadership across the University.

• Provide strategic direction and executive leadership for all facilities-related operations including maintenance grounds custodial services utilities energy management and capital project delivery.

• Partner with senior leadership to develop and implement a comprehensive campus facilities master plan that supports institutional goals enrollment strategies clinical strategies and research strategies.

• Collaborates with real estate and space management finance office of counsel and other divisions on operational and capital projects for university owned and controlled properties.

• Collaborates with leaders of the Universitys operating divisions and engages faculty staff and students to establish goals and objectives of facilities programs.

• Works with university and board committees to facilitate prioritization and approval for University projects.

• Collaborates with Government and Community relations develop opportunities for grant funding and to represent the University to neighborhood community organizations the City of Rochester and various municipalities.

• Collaborates with central finance to align and maintain standardized and transparent budget practices aligned with central finance practices.

• Serves as a member of the Universitys Capital Committee the Space Planning Committee and the Physical Security Improvement Committee and participates as needed in various committees on campus and in the local community.

• Serve as a key advisor to the Academic Center and Medical Center leadership on capital investment and campus development strategies

Management and Administration

• Approves and recommends operating and capital budgets for the Facilities organization while auditing and tracking processes and project data.

• Establishes key metrics and measures to ensure success and reports regularly on performance and efficiency initiatives across the organization to demonstrate data informed decision making.

• Adheres to University policies and guidelines for obtaining capital project approvals from clients senior leadership and Board of Trustees and complies with all local state and federal permitting requirements.

• Develops organizational strategy and recommends staffing model to align with University requirements. Maintains existing University policies and procedures related to facilities and services and recommends new policy to ensure alignment with University principles and best practices. Provides departmental policy guidance per the University Policy on Policy-Making and approves changes as needed to UFS operating procedures.

• Maintains process and customer service excellence to build organizational efficiencies based on best practices and compliance with state and federal regulations and university policies.

• Supervises and reviews performance of senior staff and management of human resources activities. Retains and develops staff by demonstrating and cultivating leadership team building and career development capabilities.

• Displays a high degree of emotional intelligence and goal-oriented accountable leadership.

• Recruit mentor and develop a high-performing team of directors managers and staff.

Other duties as assigned.

Minimum Education

Bachelors degree in engineering architecture or construction management or a related discipline.

Masters degree in business engineering architecture public administration or related field.

Minimum Experience

• Ten years of progressive senior level management experience in facilities management including five years of experience in an educational or medical setting preferably in a research university with an academic medical center

• A technical background which includes exposure to several of the disciplines critical to facilities management

• Comprehensive knowledge of operating and capital budgeting and management

• Demonstrated successful fiscal experience in capital planning and managing operating budgets of $100 million or more.

• Data analysis and process improvement experience

Knowledge Skills & Abilities

• Experience in contracting negotiating and collaborating with external agencies.

• High degree of emotional intelligence and critical thinking ability

• Strong business and analytical acumen to enhance divisional efficiency and ability to share specific financial data related to physical plant expenses.

• Executive level presentation writing and communication skills and experience presenting to various groups such as donors government partners community interest organizations University community members and alumni.

• Resourcefulness and the ability to manage complex issues with multiple stakeholders across various organizations.

• Team oriented - facilitation and collaboration

• Understanding of the role of place and excellence in campus quality.

Certification

Architecture and/or engineering licensing or training

Salary Range: $361708 to $542562

The University of Rochester is committed to fostering cultivating and preserving an inclusive and welcoming culture to advance the Universitys Mission to Learn Discover Heal Create and Make the World Ever support of our values and those of our society the University is committed to not discriminating on the basis of age color disability ethnicity gender identity or expression genetic information marital status military/veteran status national origin race religion creed sex sexual orientation citizenship statusor any other characteristic protected by federal state or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies admissions employment access and recruitment of candidates for all persons consistent with our values and based on applicable law.