Inventory & Receiving Coordinator

Role: Inventory & Receiving Coordinator

Location: Nelson BC

Reports To: Supply Chain Manager

Direct Reports: None

Role Status: Full-time Permanent

FLSA Status: Non-Exempt

Date of Last Review: February 2026

Role Overview

The Inventory & Receiving Coordinator is essential to maintaining the smooth and efficient movement of materials into within and out of the facility. This position is responsible for accurate goods receiving organization of inbound materials and maintaining reliable inventory levels to support daily operations. The role ensures that essential supplies are always available properly identified and stored in the correct locations contributing directly to operational readiness and workflow continuity across the site.

Working closely with the Supply Chain Fabrication and Operations Teams this role supports both administrative and handson material handling tasks. The position conducts routine inventory counts generates purchase requisitions and assists with local vendor drop-offs and collections. Over time the role will further develop skills related to packaging loading and unloading trucks.

Essential Duties and Responsibilities

Goods Receiving & Quality Checks

• Perform administrative receiving of inbound materials verifying quantities descriptions and documentation against purchase orders and updating electronic records accordingly
• Conduct light quality checks on incoming products and report discrepancies or damages promptly
• Accurately label identify and document all received goods to ensure traceability and proper storage

Inbound Product Sorting

• Put away received materials efficiently and accurately into designated storage areas
• Deliver items directly to internal requesters or work areas when appropriate to support workflow continuity
• Maintain organized clean and clearly labeled storage zones to optimize accessibility and material flow

Cycle Counts & Inventory Control

• Perform routine cycle counts to maintain inventory accuracy and identify discrepancies early
• Monitor stock levels for essential supplies and initiate replenishment through purchase requisition creation
• Support continuous improvement efforts related to inventory accuracy stockroom organization and material availability

Vendor DropOffs and Collections

• Conduct scheduled and adhoc vendor drop-offs and pickups to support site operations and ensure timely movement of materials
• Communicate effectively with suppliers and internal stakeholders regarding delivery requirements timing and documentation

Packaging Loading and Unloading

• Assist with packaging staging loading and unloading of inbound and outbound trucks
• Develop skills in safe material handling practices to increasingly support logistics operations
• Operate material handling equipment (e.g. pallet jacks forklifts) once trained and certified ensuring adherence to safety protocols

General Shop & Team Support

• Maintain a safe clean and organized work environment following all safety policies and procedures
• Collaborate closely with the Logistics Fabrication Operations and other teams to support efficient material flow across the site
• Participate in cross-training and skill development activities to support flexibility within the logistics team
• Foster a safety-first environment by adhering to all safety protocols and best practices

Core Competencies

• Innovation & Problem-Solving - applies creative thinking to solve work challenges by combining traditional methods with new approaches. Actively seeks opportunities to improve processes and outcomes within their area of expertise
• Technical Excellence & Craft Mastery - maintains high standards of technical skill and craftsmanship in their specialized area. Continuously develops expertise whether in supply chain design fabrication finishing operations or finance
• Collaborative Partnership & Communication - works effectively with others through clear communication and knowledge sharing. Builds strong working relationships with colleagues clients and partners based on trust and mutual support
• Long-term Stewardship & Responsibility - prioritizes safety and invests in developing future capabilities and relationships
• Ownership & Continuous Growth - takes responsibility for work outcomes and commitments while maintaining focus on growth and improvement. Demonstrates reliability and proactive communication while seeking opportunities

Qualifications Knowledge Skills Attributes

• Minimum of 5 years experience in shipping receiving warehousing or logistics environments
• Knowledge of inventory control shipping documentation and material handling practices
• Ability to safely operate forklifts and warehouse equipment (Desirable)
• Ability to operate a computer daily experience using ProcureDesk is considered an asset
• Strong attention to detail with solid organizational and time-management skills
• Physically capable of lifting materials and working on your feet in a fast-paced setting
• Reliable team player with good communication skills and a strong commitment to workplace safety

Schedule and Working Conditions

• Ability to work from 08:30-17:00 Monday Friday with a 30-minute unpaid lunch
• Ability to work on-site at Spearhead headquarters
• On-call availability for emergency deliveries outside regular hours
• Ability to stand and move around the shops for work shifts
• Ability to work in a workshop with exposure to dust chemicals and noise using required PPE
• Ability to move and carry materials up to 30 lbs on a regular basis

Compensation

• Pay range is $65k-75k commensurate with experience and qualifications
• Extended Health and Dental benefits
• Weekly Indemnity Insurance
• Group Retirement Savings Plan

Statement of Inclusion

Spearhead is committed to fostering a culture of diversity equity and inclusion. The unique experiences talents and perspectives of our employees drive our success and contribute to both our culture and reputation. We believe that embracing diversity and inclusion is essential to attracting developing and retaining a talented workforce. By prioritizing these principles we enhance innovation improve problem-solving and strengthen company performance. Our commitment to diversity ensures that every individuals contributions are valued empowering us to achieve sustainable success and continued growth.

Required Experience:

IC