Administrative Assistant Office of Clinical Research

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Job Category:

Employment Type:

Job Profile:

Job Summary:

The Department of Surgery Office of Clinical Research (OCR) is looking for a team-oriented staff member to provide direct support for our clinical research staff. The position serves as the primary administrative contact point for the office coordinates administrative activities and manages core tasks including calendar management purchasing and reimbursement office inventory management and signature acquisition.

This position is also at the frontline of coordinating work orders and repairs tracking projects preparing spaces and scheduling with trades as needed. Building or maintenance experience is not needed. Additional duties include serving as backup for a number of functions in the department.

This role requires considerable independent planning and decision-making. The incumbent is expected to exercise considerable initiative and judgment utilizing a high level of administrative problem-solving analytical ability and attention to detail. Professional communication workplace sensitivity and diplomacy are essential alongside excellent administrative organizational computer and interpersonal skills.

If you are interested in helping to support the Department of Surgery Office of Clinical Research in contributing to the improvement of human health we encourage you to apply.

Physical Demands: Ability to lift and move items such as boxes of copy paper lightweight furniture etc.

Work Schedule: Hours for this position are generally scheduled for Monday - Friday 8:00 AM - 4:30 PM.

This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location.

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities

• Collects analyzes and prepares various communication materials from established sources utilizing technology mediums

• Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department:

School of Medicine and Public Health Department of Surgery Office of Clinical Research

The Wisconsin Department of Surgery is one of the leading surgical programs in the nation excelling in patient care surgical education and surgical research. We are composed of more than 130 full-time faculty across 10 divisions and nearly 200 additional staff who support our mission. Our surgeons perform almost 20000 operations per year for pediatric and adult patients. Training the next generation of surgeons and clinician-scientists is integral in our department with more than 100 residents and fellows trained each year. The department is consistently among the top surgery programs with extramural research funding ranking seventh nationally in NIH funding over the last 10 years.

Compensation:

The starting hourly wage for the position is $22.12 per hour; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage.

Required Qualifications:

• Proficiency in Microsoft Office Suite and other commonly used digital tools.

Preferred Qualifications:

• Ability to collaborate and work effectively as a team member.

• Ability to track multiple deadlines and follow multi-step administrative procedures.

• Ability to demonstrate initiative and organization when performing tasks

• Strong attention to detail.

• Prior experience working in an administrative office setting

Education:

High School diploma preferred

How to Apply:

For the best experience completing your application we recommend using Chrome or Firefox as your web browser.

To apply for this position select either I am a current employee or I am not a current employee under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field either as a single combined file or as multiple files in the same upload area.

Cover letter
Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.This position is an ongoing position that will require continuous work eligibility.If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information:

Samantha Connell

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.