Administrative Assistant

Greenville, NC - USA

Monthly Salary: Not Disclosed

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

The Administrative Assistant will provide high-level administrative support to company executives and assist with day-to-day office operations. This role requires excellent organizational skills attention to detail the ability to handle sensitive information with discretion and the ability to manage multiple tasks in a fast-paced environment.

The Details

Characteristics:

Highly- Organized Problem Solver and Multi -Tasker
Demonstrates sound judgement in managing confidential matters
Places great value on relationships with ALL team members customers and vendors
Customer-service oriented Friendly Flexible Team player
Has a high degree of emotional intelligence and an inherent willingness to help others
Safety - Conscious
Places great value on continuous learning and self - improvement

Requirements:

High school diploma; associate or bachelors degree in business administration or related field preferred
Proven experience as an executive assistant administrative assistant or similar role
Strong proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint)
Excellent written and verbal communication skills
Ability to prioritize tasks and work independently
High level of professionalism and discretion
Strong problem-solving and time management skills

Physical Requirements

Able to lift 25 lbs.

Responsibilities:

Attend and participate fully in Internal Mavin Company meetings
- Weekly All-Staff Meetings
- Quarterly Meetings
Manage Leadership team calendars schedule meetings and coordinate appointments
Prepare and edit correspondence reports and presentations as needed
Handle confidential information with discretion integrity and care
Support human resources and accounting functions as needed
Manage company contact list
Help organize company events meetings and team communications in conjunction with Marketing
Welcomevisitorsandprovideassistanceasneeded
Answerand direct phone calls on main office phone
Receive packages and mail and distribute
Process and return packages as needed
Monitorandmaintainofficeequipment;inventorysuppliesandorderreplacement supplies as needed
Monitorkitchenandcleaningsupplies drinks and snacksthroughoutofficeandreplenishasneeded
Maintain drinks and cleaning supplies at the warehouse
Organizecateringcoffeeandotherrefreshmentsfor internal and external meetings
Ensure common areas and office operations run smoothly
Assist with special projects and process improvements
On an as needed basis assist project teams with owner meeting minute packets project closeout documentation.

Your Impact (Value How You Make a Difference)

Maintain a team-oriented environment and positively lead through challenges and obstacles
Add value to others in terms of leadership mentorship and knowledge transfer to grow the company from within
Add to the company culture and improve overall organizational health

Reporting Structure

Reports to: Chief Financial Officer
Direct Reports: None

Required Experience:

Junior IC