Associate Director, Facilities
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Monthly Salary:
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Job Description: ASSOCIATE DIRECTOR - FACILITIES & Administration
Office: GCD India Hyderabad
Department: Administration
Reports to: Business Manager
Responsibilities (how we will measure success)
We are looking for an enthusiastic and dynamic Administration and facilities professional to join our busy team to support day to day activities and initiatives around our office administration. You will work collaboratively with colleagues to provide an efficient accurate and high-quality day to day administrative support to business leaders HR and vendors.
Tasks (what does the role do on a day-to-day basis)
- Manage and supervise administrative staff to ensure smooth office operations.
- Develop implement and improve office policies and procedures.
- Oversee office budget expenses and financial reports.
- Supervising multi-disciplinary teams of staff including Business Support Reception Services Cleaning Maintenance Landscaping and Security
- Ensure office facilities supplies and equipment are well-maintained.
- Monitor administrative workflows and optimize operational efficiency.
- Handle document management record-keeping and data entry processes.
- Coordinate with vendors service providers and suppliers.
- Ensure compliance with company policies labour laws and industry regulations.
- Assist in hiring onboarding and training administrative staff.
- Manage correspondence scheduling and internal communication.
- Review the invoices submitted by the vendors and make sure it is in accordance with agreed price terms and conditions.
- Ensure all other requirements across the business units are considered and provisioned in Premises from Day 1. To avoid any last-minute surprises.
Key competencies for position and level (see Group Competency model)
- Action Orientated Readily acts on challenges without unnecessary planning.
- Communicates Effectively Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Interpersonal Savvy Relates openly and comfortably with diverse groups of people.
- Collaborates Builds partnerships and works collaboratively with stakeholders and vendors.
Key behaviours we expect to see.
In addition to demonstrating our Group Values (Authentic Bold and Collaborative) the role holder will be expected to demonstrate the following:
- Enthusiastic engaging and positive
- Empathetic
- Excellent listener who understands the needs.
- Confident and able to engender confidence.
- Flexible (in both style and approach)
- Organised and thorough
- Takes ownership and follows through on commitments.
Qualifications :
Required Skills
- Proven experience as an Administration Manager Office Manager or similar role.
- Strong leadership and team management abilities.
- Excellent communication organizational and problem-solving skills.
- Knowledge of office management procedures and policies.
- Proficiency in MS Office and office administration software.
- Ability to multitask and work under tight deadlines.
- Bachelors degree in Business Administration Management or a related field (preferred).
Additional Information :
OUR COMMITMENT TO YOU AND THE ENVIRONMENT
As a forward-looking business sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining meaningful long-term relationships with all our stakeholders including our employees clients and local communities while also reducing our impact on our natural environment.
There is always more we can and should do to improve whether in relation to our people our clients our planet or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. Were committed to fostering an inclusive equitable and diverse culture for our people led by our Diversity Equity and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees careers while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5500 employees - from 94 nationalities speaking 41 languages across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support female managers launching their first fund in an environment where only 15% of all private equity and venture capital firms are gender balanced.
Were committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients sustainability and success leads to our sustainability and success. Were emotionally invested in our clients right from the beginning.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Program assessment
- FDA Regulations
- Manufacturing & Controls
- Program Evaluation
- budget forecast
- Research Experience
- Operations Management
- Research & Development
- Strategic Planning
- Contract Management
- Leadership Experience
- negotiation
About Company
IQEQ is a preeminent service provider to the alternative asset industry. IQEQ works with managers in multiple capacities ranging from hedge fund, private equity fund, and mutual fund launches; private equity fund administration; advisory firm set-up, regulatory registration and infras ... View more
