Assistant Program Manager FBI Name Check Program
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Job Location:
Clarksburg, WV - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
Overview
Location:Winchester VA or Clarksburg WV (on-site at FBI facilities)
We areseekinga highly organized and detail-oriented Assistant Program Manager to support the leadership and operational oversight of a large multi-site team delivering high-volume name-based background checks for the FBIs National Name Check Program. The APM supports the Program Manager in ensuring contract performance production throughput quality assurance and effective workforce management across all contractor sites.
The Assistant Program Manager acts as a key coordination point between government leadership internal teams and site supervisors helping translate program requirements into daily operational execution.
Responsibilities
Program Coordination & Government Interface
Support the Program Manager in serving as a primary liaison with the CO COR and government program office.
Assistwith preparing and delivering status updates briefings responses to data calls and contract reporting.
Coordinate issue resolution and elevate risks or emerging challenges to the Program Manager for government engagement.
Operational Support & Performance Management
Help oversee day-to-day operations across contractor sites to ensuretimelyandaccuratedelivery of name-check products.
Monitorworkflow production queues and staffing levels; coordinate adjustments to meet evolving mission requirements.
Track performance metrics throughput and error rates;assistin implementing corrective actions and process improvements.
Workforce Coordination
Support workforce planning activities including staffing projections scheduling shift coverage and surge planning.
Assistwith onboarding training coordination and communication with teamleadsand supervisors.
Provideday-to-day guidance to staff as delegated by the Program Manager; help ensure a productive and compliant work environment.
Quality Compliance & Risk Monitoring
Work closely with the Quality Manager and team leads toreinforceaccuracy completeness and compliance standards.
Monitoradherence to federal policies program procedures and security requirements.
Identifypotential performance risks or operational bottlenecks and recommend mitigation strategies.
Program Controls Reporting & Administration
Assist withmaintainingprogram documentation SOPs dashboards and performance trackers.
Support cost schedule and staffing analysis; contribute to forecasts and variance explanations.
Prepare draft reports monthly deliverables and data summaries for Program Manager and government review.
Qualifications
- Bachelors degree in business management public administration criminal justice or related discipline.
- 3 years of experience supporting federal programs operations or contract management; experience in high-volume analytical or vetting environments is preferred.
- Strong organizational and communication skills with the ability to coordinate across multiple sites and stakeholder groups.
- Experience with performance tracking reporting workflow tools or operational dashboards.
- Active security clearance or the ability to obtain one if.
Preferred Qualifications
- National Name Check Experience or Experience with analytical FBI programs.
- Familiarity with processing name check requests.
Required Experience:
Manager
Key Skills
- Project Management Methodology
- Project / Program Management
- Program Management
- Management Experience
- Microsoft Powerpoint
- Project Management
- Microsoft Project
- Budgeting
- DoD Experience
- Leadership Experience
- Supervising Experience
- Contracts
About Company
Oak Ridge Associated Universities (ORAU) provides innovative scientific and technical solutions to advance national priorities in science, education, security and health.
