Executive Assistant

Overview

Jackson and Coker connects healthcare professionals with hospitals and clinics that need temporary support ensuring patients receive care when and where they need it most. Our work keeps communities healthy by filling critical staffing gaps across the country. Were a peoplefirst organization with a strong culture a supportive team environment and a mission that truly makes a difference. Whether youre new to healthcare or have years of experience youll find opportunities here to grow contribute and be part of meaningful work that impacts lives every day.

Jackson and Coker has been recognized by Staffing Industry Analysts as the #1 Best Staffing Firms to Work For nationwide Top Places to Work by the Atlanta JournalConstitution and Healthiest Employers. As part of Jackson Healthcare we have also been honored with Top Global Inspiring Workplaces Fortune 100 Best Companies to Work For PEOPLEs Companies That Care and Fortunes Best Workplaces in Health Care.

As the Executive Assistant you will provide support to the senior executive team working with minimal supervision and anticipating needs while managing daytoday workflows and prioritizing various projects. These projects include scheduling contract management preparing materials for meetings and participating in a wide range of special initiatives.

Additional Details:

• Schedules and manages the calendar for multiple executives including day-to-day and long-term management of meetings projects and priorities.

• Thinks ahead to ensure prompt execution of meetings conference calls travel and other critically notable events.

• Assists Sales and Support teams with compiling information for contract upload and execution.

• Assists in analyzing developing maintaining and managing sales and support reports.

• Acts as the point of contact between the executives and internal/external client contacts.

• Supports coordination of town halls employee events and other meetings.

• Prepares and coordinates meeting agendas and communications where required.

• Takes dictation and minutes and communicates all relevant details to meeting participants.

• Helps create and coordinate PowerPoint or presentations as necessary for leadership meetings etc.

• Partners with executives on the coordination of projects and events as necessary.

• Balances conflicting priorities to manage workflow ensure the completion of essential projects and meet critical deadlines.

• Collects and assembles information for presentations projects and strategic planning.

• Handles phone email and other inquiries and respond appropriately.

• Drafts and edits correspondence articles and reports.

• Coordinates and manages special projects including collaborating with staff to ensure projects meet deadlines.

• Supports coordination of executive travel to industry-related tradeshows and client visits.

• Collaborates with other executive assistants within the parent and operating companies on campus-wide functions and communication.

• Fields and triages internal and external requests and inquiries on behalf of executives.

• Uploads contracts and legal documents into document file systems/databases.

• Promptly responds to requests with accuracy and a courteous demeanor.

• Produces well-thought-out professional correspondence free of grammatical and spelling errors.

• Demonstrates an elevated level of tact discretion and diplomacy with all internal and external stakeholders.

• Demonstrates an awareness of the fundamental business principles of Jackson and Coker and the industry in which the business operates.

Heres Why The Atlanta Journal-Constitution Ranks Jackson and Coker A Top 10 Mid-Sized Workplace:

Career Longevity

Jackson and Coker is a nationally known and highly respected industry-leading organization known for quality and service with a strong national and local presence. You will be working in an industry that will withstand the test of time in a prestigious field.

State-of-the-art facilities

Our beautiful corporate headquarters is equipped with a gym including exercise classes and a personal training staff full-length pool and locker rooms with a sauna and steam room; several onsite restaurants at 25% off for associates; Starbucks; miniature golf course and game room; nail salon; dry cleaning and car wash services. Associates enjoy the convenience of our onsite health clinic where they as well as their families can be seen by a Physician or a Nurse Practitioner at no cost and receive free prescriptions. Our childcare and virtual learning support is a huge bonus to our associates with growing families. All associates are eligible for an array of benefits including medical dental vision disability and life insurance to name a few. We also have a company sponsored 401K plan with company matching funds.

Culture

Associate-led philanthropic committees support the causes important to our associates. Associate Networking Groups including the People of Color Womens and PRIDE Networks. We are a mission-focused company that celebrates diversity and is committed to creating an inclusive environment for all of our associates.

Requirements:

• 5-7 years of administrative support experience preferred.

• Prior experience supporting executive-level leaders is preferred.

• Associate degree preferred but not required

• Proficient in all MS Office applications including Outlook Word Excel and PowerPoint.

• Considerable experience with Excel (developing and analyzing special reports for management) and PowerPoint (preparing presentations).

• Excellent interpersonal and public relations skills.

• Demonstrate advanced proficiency by quickly adapting to modern technology and easily acquiring new technical skills.

• Solid analytical creative and problem-solving abilities.

• Skilled in all aspects of planning and project management.

• Able to take an idea from concept to completion.

• Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction.

• Proven organizational and time management skills.

• Strong attention to detail.

• Works effectively in a fast-paced dynamic environment with rapidly shifting priorities.

• Excellent verbal and written communication skills.

• Able to work well in a team environment.

• Able to assist direct and coordinate with others.

• Strong business acumen with a desire to learn about the business.

• Ability to anticipate needs.

• Able to have a proactive approach to managing workload.

• Exemplary planning and time management skills.

• Manages confidential information with discretion.

• Ability to multi-task in a deadline-driven high-volume environment.

• Ability to work collaboratively and respectfully with others.

• Ability to communicate clearly with all levels of the organization.

• Ability to be honest and responsible for work output and hours.

Disclosures