Executive Assistant Strategy Team Leadership

Job Description

The STRATEGY DIVISION UW MEDICINE has an outstanding opportunity for an EXECUTIVE ASSISTANT to the STRATEGY LEADERSHIP TEAM.

WORK SCHEDULE

100% FTE

DAYS

HYBRID

POSITION HIGHLIGHTS

In this role the Executive Assistant will primarily support three leaders in the growing Strategy Division of the Office of the President. The Executive Assistant will act as a primary administrative liaison ensuring seamless communication and coordination across the organization

DEPARTMENT DESCRIPTION

The Strategy Division leads strategy development business development service delivery planning and execution for UW Medicine inclusive of Harborview Medical Center UW Medical Center and in collaboration with integrated partners such as Fred Hutch Cancer Center and Seattle Childrens Hospital

PRIMARY JOB RESPONSIBILITIES

• Independently manage complex calendars for the Strategy Division senior leadership prioritizing high-impact meetings strategic engagements and critical deadlines
• Ensure optimal time management in line with strategic priorities
• Oversee and manage cross-functional projects including developing and implementing organizational processes managing high-stakes deliverables
• Serve as a key point of contact and administrative liaison between the Strategy Division senior leadership team and internal/external stakeholders across UW Medicine ensuring seamless communication and collaboration between departments
• Design and implement data management systems to improve operational efficiency and access to essential information across teams enhancing decision-making and reporting capabilities for the Strategy Division
• Draft and distribute executive communications including strategic updates presentations and high-level reports for senior leadership and external stakeholders. Ensure timely and accurate communication of complex confidential and time-sensitive information
• Provide advanced support for executive committees and key meetings including agenda development materials preparation minute-taking and follow-up on action items
• Manage communication with key stakeholders across UW Medicine and external entities including government officials community leaders and partner organizations.
• Maintain professionalism and a high standard of service excellence in all interactions

REQUIRED QUALIFICATIONS

• Bachelors degree in business administration communications or related field
• Minimum of 5 years of progressively responsible administrative experience supporting senior leaders.
• Demonstrated experience managing complex calendars high-volume communication and multiple competing priorities.
• Exceptional written and verbal communication skills.
• Ability to handle highly sensitive and confidential information.
• Strong organizational skills with attention to detail accuracy and follow-through.
• Proficiency with Microsoft Office Suite Outlook and other productivity tools
• An equivalent combination of education and experience may substitute for stated requirements

ABOUT UW MEDICINE WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the publicby advancing medical knowledge providing outstanding primary and specialty care to the people of the region and preparing tomorrows physicians scientists and other health professionals.

All across UW Medicine our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful welcoming environment where every patient family student and colleague is valued and honored. Nearly 29000 healthcare professionals researchers and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center UW Medical Center - Montlake UW Medical Center - Northwest Valley Medical Center UW Medicine Primary Care UW Physicians UW School of Medicine and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.