Office Assistant

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.

FAOs commitment to environmental sustainability is integral to its strategic objectives and operations.

The Regional Office for Europe and Central Asia (REU) is responsible for leading FAOs response to regional priorities for food security agriculture and rural development through the identification planning and implementation of FAOs priority activities in the region. It oversees the network of Country Offices and the Subregional Office for Central Asia (SEC). It ensures a multidisciplinary approach to programmes identifies priority areas of action for the Organization in the region and in collaboration with Divisions Offices and Centres at headquarters develops promotes and oversees FAOs strategic response to regional priorities and the implementation of the Organizations strategies through programmes and projects across the region.

The Regional Office supports the formulation and implementation of the Country Programmes and Projects including Country Programming Frameworks (CPFs) and their contribution to the FAO Strategic Framework and the United Nations Sustainable Development Cooperation Framework (UNSDCF) at the country level advising Decentralized Offices on corporate priorities such as the Strategic Framework and on the incorporation of regional priorities into the Organizations Programme of Work and Budget.

The Regional Office leads formulates implements monitors and reports on the Organizations programmes and budget in the region and draws management attention to problems deficiencies and risks.

The Regional Office leads the preparation of the Regional Conferences and the Statutory Bodies in the region.

The Regional Office develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs) and participates in the United Nations Regional Architecture such as UN Regional Forums on Sustainable Development and UN Regional Collaborative Platforms and related mechanisms.

The Regional Office delivers an improved integrated and collaborative business model to enhance efficiency effectiveness consistency innovation agility and responsiveness in logistical operational financial and other support services at all levels to accelerate the achievement of the Organizations programme in the region and ensure compliance with the Internal Control Framework.

The position is located in the Regional Office for Europe and Central Asia (REU) in Budapest Hungary.

Reporting Lines

The incumbent will report directly to a Technical Officer.

Technical Focus

The incumbent will provide responsible secretarial and programme support to one or more Technical Officers.

Tasks and responsibilities

Assist in the organization of technical workshops and international meetings including webinars held within and outside the Office including logistic aspects drafting and dispatching invitation letters overseeing visa arrangements arranging travel and providing support at the meetings etc;
Assist in the recruitment of affiliate personnel according to FAO rules and regulations using the corporate recruitment system TALEO including preliminary review of the applications and preparing minutes of the interview meetings for the recruitment procedure;
Assist with procurement of products and services as well as preparation and implementation of Letters of Agreement;
Assist in travel arrangement for field missions and technical events prepare and submit claims for technical support and assistance on behalf of the Officers;
Maintain log file update records in prescribed format for subsequent use; maintain and keep current files on status of projects (FPMIS);
Assist in daily office duties including reporting routine office duties and correspondence including translations;
Collect data and other information on development and /or subject-matter activities of the country or area; process and examine the information and data in accordance with instructions received making necessary abstracts and computations;
Collect and prepare background material working papers and tables for briefing and review by the supervisor; organize and schedule meetings take minutes and notes;
Perform other related duties as required

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Completed secondary school education
One year of relevant experience in secretarial and clerical/programme work and experience in record-keeping and processing of information
Working knowledge of English and/or Russian
Nationality of Hungary or resident in the country with a regular work permit

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Ability to use word processing equipment and other computer software;
Possess initiative courtesy and ability to work harmoniously with people of different national and cultural background;
Respect the principles of the United Nations Charter and FAOs Mission Statement.

Selection Criteria

University degree will be considered an asset

Please note that all candidates should adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application interview meeting processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at
For additional employment opportunities visit the FAO employment website:
Appointment will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender geographical and linguistic diversity in its staff and international consultants in order to best serve FAOMembers in all regions.

• FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
• Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
• FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General who may assign them to any of the activities or offices of the Organization.

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT