Programme Assistant (Digital Agriculture)

Food And Agriculture Organization Of The United Nations

Job Location:

Budapest - Hungary

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender geographical and linguistic diversity in its staff and international consultants in order to best serve FAOMembers in all regions.

FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the Director-General who may assign them to any of the activities or offices of the Organization.

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application interview meeting processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at
For additional employment opportunities visit the FAO employment website:
Appointment will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT

Organizational Setting

The Regional Office for Europe and Central Asia (REU) is responsible for leading FAOs response to regional priorities for food security agriculture and rural development through the identification planning and implementation of FAOs priority activities in the region. It ensures a multidisciplinary approach to programmes identifies priority areas of action for the Organization in the Region and in collaboration with departments and divisions at Headquarters develops promotes and oversees FAOs strategic response to regional priorities.

The REU Digital Agriculture Team

With a mission to act as a catalyzer for the digital transformation of agriculture across Europe and Central Asia the Digital Agriculture Team leads the implementation of a large digital agriculture programme and key corporate initiatives such as the FAO Digital Villages (DVI) and the Hand-in-Hand (HiH) 2023 the team was awarded as FAO Team of the Year.

This position offers a Personal Service Agreement for an initial 6-month trial period with the possibility of extension to 11 months contingent upon the incumbents satisfactory performance. A break from duty of at least 30 consecutive days is mandatory within any twelve-month period after which the contract is renewable upon satisfactory performance and funds availability.

The incumbent will be based in Budapest at the FAO Regional Office for Europe and Central Asia.

Reporting Lines

Under supervision of the Head of Digital Agriculture the Subscriber will be responsible for overall programme support as follows:

Technical Focus

Perform a variety of functions to support the team with operational and administrative tasks assisting in project management development of communication materials and delivery of offline and online events.

Tasks and responsibilities

The incumbent will support activities related to information management communication admin and operations for the Digital Agriculture team as well as with the production of briefs as follows:

Information management and communication support:

Assist with development of communication material (e.g. content for social media coordinate production of videos etc.) including presentations on PowerPoint;
Assist in publishing content on the regional DVI hub ( working closely with Country Offices and the Office of Communication (OCC) and ensuring that all content on the platform is updated consistent with the messaging and branding guidelines;
Assist in the organization and delivery of events technical workshops webinars;
Assist in the process of publishing of written materials using Publication Workflow System ensuring compliance with relevant guidelines and liaising with external providers as required;
Assist with information management tasks related to the FAO AgriTech Observatory;
Provide English-Russian translation support;

Administration and operations:

Assist with the hiring process of national and international affiliate personnel according to FAO rules and regulations using the corporate recruitment system TALEO for monitoring and screening applications including requesting the advertisement of vacancy announcements taking minutes during interviews and drafting selection reports;
Assist with procurement of products and services by submitting of procurement plans and purchase requisitions supporting in sourcing potential service providers and vendors supporting in drafting Letters of Agreements and Procurement Contracts and other pertaining documents;
Assist in travel arrangement for field missions and technical events by preparing travel plans submitting travel requests submitting travel expense claims; Prepare claims in in prescribed format on behalf of the officer for further processing;
Assist in tracking progress on several projects and initiatives and in tracking budgetary expenses;

Brief production:

Identify synthesize and consolidate relevant data and intelligence to inform FAOs high-level engagement with ministers and senior representatives in the region.
Develop tailored briefing materials aligned with regional priorities and strategic messaging objectives.
Ensure timely clearance and dissemination of briefs through internal quality control processes maintaining responsiveness to senior-level decision-making timelines.

Perform other related duties as required.

FAO Standards and guidelines:

Liaison with OCC will be maintained either directly or through an agreed focal point/coordinator to ensure compliance with OCC standards aligned messaging and appropriate review and clearance processes.
All communication materials will follow FAO clearance processes and comply with FAO standards including:
FAO Strategic Framework 2022-31:
FAO social media policy and guidelines:
Social Media Branding Guidelines:
FAOSTYLE
FAO terminology
FAO Names of Countries
Story guidelines Story template UN map standards FAO logo policy and related branding guidelines (available to staff).
Further guidance regarding FAO communications policies and procedures can be found through the FAO intranet OCC section.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

University degree in international relations economics agriculture business administration communications or a related field.
At least 1 year of relevant experience in supporting communication information management operations administrative work and programme/project management support.
Working knowledge (Proficient Level C) of English and Russian.
National of Hungary or resident of the country with a valid work permit.

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Extent and relevance of experience in programme and operational support;
Proficiency in Russian is highly desirable.

Selection criteria

Proficiency in using MS Office suite namely Word Excel PowerPoint.
Strong organizational skills and ability to manage multiple tasks simultaneously.
Strong problem-solving skills. Strong time-management skills.
Excellent verbal and written communication skills.
Ability to collaborate effectively with team members and external stakeholders.
Strong attention to detail.
Ability to work independently.

Please note that all candidates should adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency.

Required Experience:

Junior IC

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal deviceFAO seeks gender geographical and linguistic diversity in its staff and international consultants in order to best serve FAOMembers in all regions.FAO is committed to a...