Office Admin
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
We are looking for a proactive and detail-oriented candidate to manage day-to-day office administration and support HR operations. The ideal candidate will ensure smooth office functioning effective vendor coordination and timely execution of operational tasks.
The core responsibilities for the job include the following:
Office and Administration:
- Manage day-to-day office operations and ensure a well-organized workplace.
- Coordinate with vendors for office supplies housekeeping security IT food services and maintenance.
- Handle vendor negotiations service agreements renewals and cost optimization.
- Raise purchase requests track invoices and ensure timely payments in coordination with the finance team.
- Manage office assets inventory and documentation.
Support office moves repairs and administrative projects as needed.
Vendor Management and Finance Coordination:
- Liaise with vendors for quotations contracts renewals and service-level issues.
- Process invoices and track payments; follow up with finance for closures.
- Manage employee reimbursements and ensure adherence to company policies.
- Maintain accurate records related to vendors invoices and expenses.
Requirements:
- Bachelors degree in business administration or a related field.
- 5 years of experience in facility operations/office administration/community management
- Strong vendor coordination and negotiation skills.
- Basic understanding of invoicing reimbursements and expense tracking.
- Good working knowledge of MS Excel Google Workspace and HR tools.
- Strong organisational and multitasking abilities.
- Clear communication skills and a problem-solving mindset.
Were Looking For:
- Someone who takes ownership and can manage tasks independently.
- Detail-oriented able to juggle multiple priorities.
- Comfortable working with cross-functional teams (HR Finance Admin).
- Reliable approachable and solution-focused.
Required Experience:
Senior IC
Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
About Company
Pocketpills is Canada's best online pharmacy that allows you to conveniently order online, refill, or consult with an online pharmacist and offers free shipping and low prices.
