Assistant to the Vice President of Student Development & Athletics

Duties and Responsibilities

• Provide administrative support through tracking of various Student Development and Athletics projects and initiatives
• Prepare correspondence reports and other written documents for the Vice President
• Act as liaison between departments off-campus contacts students and faculty as needed
• Attend record and maintain minutes of leadership team meetings as well as coordinate meeting time date and locations as requested by the Vice President. Those committees include Leadership Team meeting Deans Council; Student Life Council RiSER and Full Team meetings
• Prepare and process purchases invoices reimbursements FFE and Capital Project requests as well as the IT technology request/replacements
• Oversee all Student Development operational budgets and project/agency accounts
• Reconcile monthly accounting and credit card reports for Vice President
• Process Budget requests for next fiscal year and submit to Business Affairs in a timely manner
• Approve attendance for Student Development Administrative Assistants. Serve as second approver for various areas
• Maintain and update Employee Directory both internal and external for the full Student Development team
• Maintain and update the Student Development & Athletics Organization chart
• Process candidate information when positions are open in Student Development for the Hire Review Committee as well as coordinate travel and schedules for interviews on campus when needed
• Process new hire paperwork and request permissions for IT access general ledger signing privileges and building/suite access
• Oversee process of journal entry for monthly printer/copier charges for the Student Development teams that currently hit the Vice Presidents operational budget
• Maintain and update Student Department internal policies in Student Development handbook
• Compile annual reports from each department head and compile into the Student Development & Athletics annual Report
• Coordinate and maintain Student Development Employee files for the Vice President
• Hire train and supervise Suite 290 student workers
• Approve student worker authorizations
• Assist the Vice President with maintaining schedule/calendar of events and serve as the initial point of contact for most phone email and personal inquiries with the Vice Presidents office
• Participate as requested in committees or councils that pertain to this position
• Other duties as assigned

Qualifications:According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Associates degree minimum
• Bachelors preferred

Experience

• Experience in customer service preferably within higher education

Required Skills

• Friendly and welcoming disposition
• Ability to work without direct supervision
• Computer Skills (Excel Word Outlook Colleague)
• Gifted in problem solving and working with others
• Attentive to detail and creative
• Must subscribe to the principles and lifestyle of the Wesleyan Church

IWU Kingdom Diversity Statement

IWU in covenant with Gods reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living teaching and learning which exhibits honor respect and dignity. Acknowledging visible or invisible differences our community authentically values each members earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christs commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C. Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.