Senior Payroll Administrator

Red Ember Recruitment (PTY) Ltd

Job Location:

Johannesburg - South Africa

Salary: Not Disclosed

Experience Required: 5years

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Red Ember Recruitment is seeking on behalf of our client a Senior Payroll Administrator to support the payroll function based in Johannesburg Gauteng.

The Senior Payroll Administrator will be responsible for the accurate and timely processing of payroll for mainly temporary and permanent staff across departments and branches. This role supports mostly monthly payroll cycles employee data management overtime processing and payroll-related queries ensuring compliance with company policies and South African labour legislation.

Responsibilities

1. Payroll Processing (Weekly & Monthly)

Capture and process monthly payroll registers for:

Permanent branch/operational employees
Permanent administrative employees
Temporary employees

Process once-off and ad-hoc payments as required.
Capture and process payroll transactions on Sage 300 including:

Flexi-time entries
Overtime public holidays night shift weekends
Allowances and earnings

Generate payroll CSV files and submit for payment within required deadlines.
Perform payroll reconciliations and spot checks to ensure accuracy.
Print payroll summaries and submit sign-off documentation to HR.

2. Overtime & Timekeeping Administration

Receive compile and verify overtime submissions from Area and Regional Managers.
Manage and reconcile clockings using the ERS Clocking System.
Validate overtime sheets against clocking reports using Excel tools (e.g. VLOOKUP pivot tables).
Distribute overtime sign-off sheets to kiosks and ensure staff verification prior to payroll finalisation.

3. Employee Data & HR Administration

Load and maintain employee records on Sage 300 including:

New appointments (casuals temps permanent staff)
Promotions acting allowances transfers
Addendums and salary adjustments
Personal and banking detail changes

Process HR documentation timeously and ensure accurate payroll updates.
Maintain clear records of terminations end-of-contracts and resignations.

4. Leave UIF & Compliance

Administer leave transactions balances corrections and reconciliations.
Action leave-related queries including cancellations and amendments.
Process UIF documentation (UI19s maternity leave illness claims).
Support labour audits and inspections by compiling clockings and payment reconciliations.
Ensure payroll compliance with South African labour and statutory requirements.

5. Deductions & Allowances

Process payroll deductions including:

Garnishees and maintenance orders
Acknowledgements of debt (AODs)
Traffic fines and uniform deductions
Service failure or kiosk-related deductions

Process allowances such as:

Vehicle branding
Call-outs and ad-hoc operational payments

6. Payroll Queries & Support

Serve as a point of contact for payroll and salary-related queries from staff managers and HR.
Issue payslips upon request.
Respond to payroll-related emails and provide feedback within agreed turnaround times.
Support the Payroll Manager and team with ad-hoc payroll and administrative tasks.

Requirements

Minimum 7 years payroll administration experience preferably in a high-volume or operational environment (3000 employees).
Matric (Grade 12).
Tertiary qualification in Payroll Administration is required.
Knowledge of employee tax implications.
Knowledge of medical aids and National Bargaining Council (NBCRFLI) rules.
Knowledge of ROE submissions.
Knowledge of Equity submissions.
Proven experience processing payroll on Sage 300 minimum 2 years.
Experience with casual temporary and shift-based payrolls (advantageous).

Skills & Competencies

Strong numerical accuracy and attention to detail.
Excellent time management skills and deadline-driven approach.
Proficient in Microsoft Excel (VLOOKUPs pivot tables spreadsheets).
Good verbal and written communication skills.
Ability to work independently and as part of a team.
Dependable flexible and able to perform under pressure.
Speed and accuracy.
Planning skills.

Required Skills:

Minimum 7 years payroll administration experience preferably in a high-volume or operational environment (3000 employees). Matric (Grade 12). Tertiary qualification in Payroll Administration is required. Knowledge of employee tax implications. Knowledge of medical aids and National Bargaining Council (NBCRFLI) rules. Knowledge of ROE submissions. Knowledge of Equity submissions. Proven experience processing payroll on Sage 300 minimum 2 years. Experience with casual temporary and shift-based payrolls (advantageous).

Required Education:

Minimum 7 years payroll administration experience preferably in a high-volume or operational environment (3000 employees).Matric (Grade 12).Tertiary qualification in Payroll Administration is of employee tax of medical aids and National Bargaining Council (NBCRFLI) of ROE of Equity experience processing payroll on Sage 300 minimum 2 with casual temporary and shift-bas

Red Ember Recruitment is seeking on behalf of our client a Senior Payroll Administrator to support the payroll function based in Johannesburg Gauteng.The Senior Payroll Administrator will be responsible for the accurate and timely processing of payroll for mainly temporary and permanent staff acros...