Project Management Officer Irrigation & Greenhouse Projects

• Helping in the preparation of project costs for turnkey projects or for quotation purposes
  
• Conducting an internal kick off once a new project has gone through
  
• Ensuring that both overseas and local orders for the project items have been placed by the procurement team for those items that are not in stock
  
• For turnkey projects agreeing with the subcontractor when they will need to mobilize to site
  
• Communicating with the client on their readiness before the project kicks off
  
• Track project deliverables and presenting reports defining project progress problems solutions and ensuring that project cost remains within budget.
  
• Flag and report any irregularities delays and/or potential issues to customer and management
  

• Managing and communicating to the client any scope change orders that are made on the project
  
• Communicating with clients and any other stakeholder in the various stages of the project implementation
  
• Ensuring that all the items in BOQ has been supplied to the project
  
• Checking the WIP to confirm that costs associated with a project are true
  
• Confirming the payments that are to be made to the sub-contractors
  
• Planning and scheduling team meetings to discuss project progress and issues and the way forward
  

• Creating a quote and adding a BOQ to it
  
• Opening up a project job number through which the project materials will be issued out
  
• Setting up a billing schedule that credit control will use to raise invoices
  
• Closing projects through revenue recognition in Epicor
  

• Coming up with the weekly project report to show status of the ongoing projects
  
• Preparing the monthly reports for projects that are going to be closed
  
• Preparing work plans and progress reports for clients.
  

• Assigning the technicians to the project/farm they will be deployed
  
• Planning and scheduling technician work plans while ensuring projects are delivered on time and within scope.
  
• Ensuring adherence to the work plan and keeping it up to date in accordance with project activities.
  
• Arranging for their field and travel allowances
  
• Handling the technicians leave days
  
• Ensuring that they have all the documents needed before they report to a new project
  
• Communicating with technicians during the various stages of the project implementation
  
• Arranging for the PPEs of the technicians
  

• Ensuring that once the project has been completed the technician will carry out a handover and have the commissioning form signed by the client
  
• Prepare a credit note for the client if there are any returns from the project
  
• Ensuring that the project has been fully invoiced
  
• Confirm that all the payments to the subcon have been made as per the agreed terms
  

• Maintaining complete and accurate documentation of projects
  

• Assist with technical input regarding commissioning and training documentation
  
• Conduct on-site commissioning of technical products and group training to end-users
  

• Schedule training send training calendar request to department manager follow up with farm and ensure that everything is ready.
  
• Issue training certificates to training candidates after tests are marked.
  
• Update and maintain training register
  

• Schedule training send training calendar request to department manager follow up with farm and ensure that everything is ready.
  
• Issue training certificates to training candidates after tests are marked.
  
• Update and maintain training register
  

• Make sure that contractors sign the Companys code of conduct contract for every project.
  
• Ensure that all SOPs are up to date and shared with Technicians regularly.
  
• Keep signed register of technicians receiving SOPs
  
• Extend administrative support services to technicians by ensuring they have the right tools and PPEs.
  
• Keep signed register of technicians receiving PPEs and tools
  

• In consultation with the HOD and farms drafting of technical service contracts.
  
• Ensuring availability of material resources/ service recommended items are on site before commencement of projects/ service.
  
• Invoicing services performed during the month.
  
• Ensuring proper usage of departmental vehicles and their maintenances.
  

Requirements

• Bachelors Degree in Project Management Engineering (Agricultural Irrigation Mechanical Civil or related field) Business Administration or a related discipline from a recognized institution.
  
• A Diploma in a relevant field with substantial hands-on project coordination experience may be considered.
  
• 5 years experience in project coordination or project management preferably in installation-based engineering irrigation construction or related technical environments.
  
• Project Management certification (PMP PRINCE2 CAPM or equivalent) will be an added advantage.
  
• Demonstrated experience: in Project planning scheduling and cost trackingPreparation and interpretation of BOQs Budget control and WIP analysis.
  
• Strong understanding of project lifecycle management
  
• Strong financial acumen with ability to monitor project budgets and margins.
  
• Ability to manage multiple projects simultaneously and meet strict deadlines.
  
• Willingness to travel to project sites as required.
  
• Valid driving license will be an added advantage.