Administrator Stock and Sales

The purpose of this role is to reconcile actual stock to various documentation and systems and invoice stock to customers according to contract.

REQUIRED MINIMUM EDUCATION/TRAINING

• Grade 12

REQUIRED MINIMUM WORK EXPERIENCE

• 2 years clerical experience in an agricultural environment

KEY PERFORMANCE AREAS

• Timeously prepare contracts for delivery and confirm the accuracy of the deal sheet.
• Update contracts after new season prices have been received.
• Submit contracts to the client and ensure that the signed contracts are returned before the cut-off time.
• Update contract codes and status on the AGRIS system.
• Ensure that contract documents are filed electronically.
• Provide necessary documentation to the line manager when clients are handed over for non-payment.
• Monitor AGRIS system integrations.
• Capture tonnages delivered to non-AFGRI silos.
• Report non-deliveries on contracts and increase or decrease contracts according to policy.
• Release non-AFGRI silo certificates and stock after payment.
• Ensure settlements are in line with cost lines.
• Ensure invoices are sent to customers for payment and follow-up non-payment of invoices.
• Ensure that all payment and price queries are resolved timeously.
• Reconcile and capture all inbound and outbound transactions received from silos.
• Request silo certificates from the silo to ensure on-time delivery to the JSE.
• Ensure timely payment for silo cost accounts and follow up on any outstanding cost account invoices and queries.
• Invoice the tonnages onto a contract and confirm that stock levels are updated.
• Invoice sales contracts as per stock availability.
• Request upgrade of stock if required for outstanding contracts.
• Reconcile all invoices against the AGRIS system.
• Management of the ESC (electronic Silo Certificate) system.
• Reconcile the ESC Minibem and non-AFGRI stock confirmations with the AGRIS system.
• Investigate stock differences and correct them accordingly.
• Reconcile the hedge report with the AGRIS bin report.
• Provide on-the-job training for new employees in the department.
• As the superuser assist all departments on AGRIS.

TECHNICAL KNOWLEDGE/ COMPETENCIES

• Computer literacy (MS Office)
• Knowledge of agriculture
• Understanding of AGRIS system will be advantageous
• Verbal and written communication skills

BEHAVIOURAL COMPETENCIES

• Accuracy and attention to detail
• Stress management
• Accountability
• Result orientated
• Teamwork

Closing Date: 24 February 2026

Please note that correspondence will be limited to shortlisted candidates only. Applicants who have not heard from us within 30 days of the closing date may assume that their applications have been unsuccessful and are hereby thanked for their interest.

The filling of this position will be aligned with AFGRIs Employment Equity Policy.

Applicants are informed that in order to be considered for any application for employment we will have to process their personal information. A law known as the Protection of Personal Information Act 4 of 2013 (POPIA) provides that when one processes anothers personal information such collection retention dissemination and use of that persons personal information must be done in a lawful and transparent manner.

In order to give effect to this right we are under a duty to provide you with a number of details pertaining to the processing of your personal information. These details are housed under the HR Processing Notice which can be accessed and viewed on the AFGRI Group website which HR Processing Notice we request that you kindly download and read.