Business Support Administrator
Share
Job Location:
Johannesburg - South Africa
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
JOB DESCRIPTION:
About Abbott
Abbott is a global healthcare leader creating breakthrough science to improve peoples health. Were always looking towards the future anticipating changes in medical science and technology.
Working at Abbott
At Abbott you can do work that matters grow and learn care for yourself and family be your true self and live a full life. You will have access to:
- Career development with an international company where you can grow the career you dream of .
- A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity working mothers female executives and scientists.
The Opportunity
This position works out of our Roodepoort offices South Africa in theMolecular Division.
We are seeking a proactive and highly organized Business Support Administrator to provide comprehensive administrative operational and compliance support to the AMD leadership team and the broader division. This role requires exceptional coordination skills meticulous attention to detail and the ability to manage multiple priorities in a fast-paced environment.
You will play a critical role in ensuring smooth daytoday operations supporting senior executives maintaining compliance standards and enabling effective communication across the AMD division.
What Youll Do
Executive & Administrative Support
- Coordinate complex travel logistics (flights accommodation meals visas) including PO processing and invoicing.
- Prepare process and submit executive expenses (CTE/Concur) for the Managing Director Country Manager & Sales Director.
- Maintain organized filing systems for all POs contracts invoices and expense records.
- Provide administrative support for onboarding and termination processes.
- Facilitate ordering of office supplies IT equipment furniture name badges consumables and business cards.
- Distribute mail screen calls file documents and provide punctual support to reception.
Meetings & Events Coordination
- Coordinate on-site off-site hybrid and virtual meetings for the AMD division.
- Book meeting rooms arrange catering and notify reception/security of visitors.
- Compile professional meeting minutes for Leadership Team (LT) meetings and track action items via SharePoint.
Compliance Reporting & Systems Management
- Ensure purchase order processing aligns with compliance policies and meets required timelines.
- Support compliance communication (ISO LERN OEC guidelines Code of Business Conduct).
- Update IIQ mail groups manage access to shared network drives and group email accounts.
- Assist Quality Assurance with updating contract records on systems such as Darius.
- Track POs placement and payment closure for AMD Ops suppliers (Divpharm Altan).
- Assist with uploading historical and monthly documentation into SharePoint for audit readiness.
- Support Market Access with bi-weekly path file submissions.
Customer & CrossFunctional Support
- Manage and route incoming customer calls; support order tracking.
- Compile monthly customer calllog reports and collaborate with teams to resolve queries.
- Support organizational culture and crossdepartmental administrative initiatives as needed.
Sales Service & Tender Support
- Prepare quotations proforma invoices and FOC requests for SubSaharan regions.
- Check tender platforms daily for new opportunities.
- Assist in tender submission preparation including compilation of required documentation.
- Print bind and prepare training material for sales and service teams.
Congress Exhibition & Sponsorship Coordination
- Coordinate UDA submissions and sponsorship requests.
- Liaise with congress/exhibition organizers for bookings payments and required documentation.
General Operational Support
- Follow procedures to ensure office equipment remains operational.
- Monitor cellphone accounts ensure limits are not exceeded and obtain justifications where required.
- Process invoice approvals within policy limits and submit to Finance (CFS).
- Submit HR documentation (attendance registers doctors notes training registers) monthly.
- Provide administrative support to the APOC (Point-of-Care) team.
- Support any other administrative functions required by the division.
Experience & Qualifications Required
Minimum Requirements
- Grade 12 / Matric essential.
- Advantageous: Qualification in Business Administration or Office Management.
- 35 years experience in a business support administrative or executive support role.
- Proficiency in:
- MS Office (Excel Word PowerPoint Outlook)
- Concur/CTE
- SharePoint
- Procurement systems
- IIQ or similar mailbox/group-management systems
Key Competencies
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- High level of discretion and professionalism.
- Ability to work under pressure while maintaining accuracy.
- Strong customer service orientation.
- Ability to follow and enforce compliance policies effectively.
Apply Now
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer committed to employee diversity.
Connect with us at on Facebook at on Twitter @AbbottNews and @AbbottGlobal.
The base pay for this position is
N/AIn specific locations the pay range may vary from the range posted.
JOB FAMILY:
Administrative Support
DIVISION:
AMD Molecular
LOCATION:
South Africa > Johannesburg : Abbott Place
ADDITIONAL LOCATIONS:
WORK SHIFT:
Standard
TRAVEL:
Yes 5 % of the Time
MEDICAL SURVEILLANCE:
No
SIGNIFICANT WORK ACTIVITIES:
Not Applicable
Required Experience:
Unclear Seniority
Key Skills
- Business Intelligence
- SAP BusinessObjects
- Fiscal Management
- Crystal Reports
- QuickBooks
- Accounting
- Business Management
- SDKs
- System Testing
- Administrative Experience
- Epic
- Oracle
About Company
WHO WE ARE CREATING LIFE-CHANGING TECHNOLOGY From removing the regular pain of fingersticks as people manage their diabetes to connecting patients to doctors with real-time information monitoring their hearts, from easing chronic pain and movement disorders to testing half the world’s ... View more
