Administrator, Community Scholarships (Temporary)
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Job Location:
San Diego, CA - USA
Hourly Salary:
$ 20 - 25
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
At San Diego Foundation (SDF) we value our diverse and experienced staff who are committed to our mission to inspire enduring philanthropy and enable community solutions that improve the quality of life for all San Diegans. Through our Community Impact Division SDF advances educational equity by supporting students and stewarding donor investments that create lasting impact across the region.
The Temporary Administrator Community Scholarships provides essential administrative and programmatic support during the peak scholarship award season. This role supports the Community Scholarships team with data management recipient communications donor stewardship support and operational coordination to ensure accurate timely and equitable distribution of scholarship awards.
NOTE: This is a program-funded temporary full-time hourly position designed to support seasonal operational needs. The role does not include benefits and has a defined start and end date approximately 6 Months (March-September)
Essential Responsibilities
Scholarship Data and Award Processing Support
- Update audit and verify scholarship recipient information within the scholarship application platform
- Audit and reconcile 1000 scholarship award installments to ensure accuracy and compliance
- Maintain and update scholarship award renewal and tracking spreadsheets
- Update outreach and contact tracking spreadsheets to support reporting and communications
Student and Donor Communications Support
- Send scholarship thank-you video requests to recipients
- Review screen and prepare approximately 700800 ThankView videos for donor distribution
- Collaborate with the Scholarships Administrator to draft prepare and send recipient communications
- Respond to student inquiries via email with professionalism accuracy and empathy
- Support donor stewardship efforts through timely and accurate communications
Administrative and Team Support
- Provide hands-on support to the Community Scholarships team during the peak awards cycle
- Manage multiple tasks and deadlines simultaneously in a fast-paced environment
- Ensure a high level of attention to detail particularly related to student payments and donor-facing materials
- Maintain organized records and documentation in support of program compliance and reporting
- Perform additional duties as assigned to support the successful execution of scholarship operations
Requirements
- Ability to work full-time Monday through Friday for the full duration of the temporary assignment
- Strong database management and data entry skills
- Demonstrated ability to manage multiple projects concurrently
- Excellent customer service orientation and written communication skills
- High attention to detail particularly related to financial data and student awards
- Ability to work independently as a self-starter while contributing effectively to a team environment
- Strong problem-solving skills and sound judgment
- Professionalism adaptability and composure under pressure
Preferred
- Experience in scholarships higher education nonprofit administration or donor-facing programs
- Comfort working with large datasets spreadsheets and tracking tools
- Familiarity with scholarship platforms or CRM or database systems
Core Competencies
- Data Accuracy and Attention to Detail
- Customer and Student Service Excellence
- Administrative and Program Support
- Multitasking and Time Management
- Communication and Collaboration
- Problem Solving and Initiative
- Reliability and Follow-Through
- Equity-Centered Service Mindset
Work Environment and Physical Demands
- Onsite work environment based in San Diego California
- Fast-paced deadline-driven setting during peak scholarship season
- Ability to sit stand walk or move throughout the workday with or without accommodation
- Ability to view and use a computer screen for up to two hours at a time
- Ability to type and enter data using a computer keyboard or similar tools
- Ability to communicate effectively by email phone or in person
- Ability to remain seated or standing for extended periods with or without accommodation
Additional Information
- This is a temporary program-funded position with a defined end date
- This role is full-time hourly and does not include benefits
- Continued employment beyond the assignment end date is not guaranteed
Benefits
- Hourly Nonexempt Temporary Full-Time; $20.00-$25.00 per hour (San Diego Foundation is committed to practices that promote pay equity and transparency. Actual offers will be reflective of qualifications skills and experience internal equity alignment with market data among other relevant factors)
Required Experience:
Unclear Seniority
Key Skills
- English
- User Interface
- Communication
- Content Writing
- Online
- Internet
- Youtube
- Management skills
- Digital speech
- Speaking skills
- Analytics
- Writing Skills
About Company
Our team is committed to advancing racial and social justice, fostering equity of opportunity, and building resilient communities. By delivering world-class philanthropy and offering best-in-class services, we help our donors transform lives across our region. At San Diego Foundation, ... View more
