Office Administrator Multi-Department Support
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
About the Opportunity
Our client is a well-established global engineering and manufacturing organization seeking a proactive and highly organized Office Administrator to support multiple departments across the business. This is a dynamic hands-on role ideal for someone who enjoys variety thrives in a collaborative environment and takes initiative to step in where support is needed most.
This position plays a critical role in ensuring smooth daily operations while supporting teams across sales operations facilities and administration. The role is expected to evolve over time based on the individuals strengths and interests.
Position Overview
The Office Administrator provides general administrative support across the organization and assists departments during peak workload periods or when coverage is needed. While tasks may vary the goal is to ensure efficiency organization and clear communication across teams.
This is an excellent opportunity for someone who is detail-oriented approachable and motivated to grow within a supportive and team-focused environment.
Key Responsibilities
General Office Administration
Coordinate daily office operations including supplies equipment and general workplace needs
Serve as first point of contact for visitors calls and general inquiries
Manage internal communications and information flow between departments
Track and record PTO requests
Arrange travel and accommodations for team members and visitors
Support preparation of presentations documents and internal materials
Sales & Administrative Support
Assist sales leadership and team members with administrative needs
Help prepare customer presentations and documentation
Coordinate logistics for customer visits and meetings
Accounting & Vendor Support
Assist with vendor inquiries and communications
Support audit preparation by gathering documentation when requested
Procurement & Inventory
Maintain inventory data and assist with order tracking
Follow up on open orders to ensure timely delivery and accuracy
Facilities & Operations
Schedule facility maintenance repairs and service appointments
Track upcoming service deadlines and coordinate with contractors
Support insurance renewals compliance tracking and operational reminders
What Were Looking For
Strong proficiency in Microsoft Word Excel and PowerPoint (advanced formatting skills highly valued)
Highly organized with strong attention to detail
Able to manage multiple priorities and shift tasks as business needs change
Professional communication skills and a customer-service mindset
Proactive resourceful and willing to take initiative
Comfortable working onsite in a collaborative office environment
Preferred (Not Required)
Prior administrative or office coordination experience
Experience supporting multiple departments or leadership teams
Familiarity with ERP or business systems (ex: Sage or similar platforms)
Why This Role Stands Out
Opportunity to work across departments and gain broad business exposure
Growth potential as responsibilities evolve with your strengths
Collaborative team-driven workplace culture
Stable established organization with global operations
About 3R Talent
At 3R Talent we connect professionals with opportunities where they can grow contribute and thrive. Our approach is transparent personalized and focused on long-term success for both candidates and clients.
Our client is a well-established global engineering and manufacturing organization seeking a proactive and highly organized Office Administrator to support multiple departments across the business. This is a dynamic hands-on role ideal for someone who enjoys variety thrives in a collaborative environment and takes initiative to step in where support is needed most.
This position plays a critical role in ensuring smooth daily operations while supporting teams across sales operations facilities and administration. The role is expected to evolve over time based on the individuals strengths and interests.
Position Overview
The Office Administrator provides general administrative support across the organization and assists departments during peak workload periods or when coverage is needed. While tasks may vary the goal is to ensure efficiency organization and clear communication across teams.
This is an excellent opportunity for someone who is detail-oriented approachable and motivated to grow within a supportive and team-focused environment.
Key Responsibilities
General Office Administration
Coordinate daily office operations including supplies equipment and general workplace needs
Serve as first point of contact for visitors calls and general inquiries
Manage internal communications and information flow between departments
Track and record PTO requests
Arrange travel and accommodations for team members and visitors
Support preparation of presentations documents and internal materials
Sales & Administrative Support
Assist sales leadership and team members with administrative needs
Help prepare customer presentations and documentation
Coordinate logistics for customer visits and meetings
Accounting & Vendor Support
Assist with vendor inquiries and communications
Support audit preparation by gathering documentation when requested
Procurement & Inventory
Maintain inventory data and assist with order tracking
Follow up on open orders to ensure timely delivery and accuracy
Facilities & Operations
Schedule facility maintenance repairs and service appointments
Track upcoming service deadlines and coordinate with contractors
Support insurance renewals compliance tracking and operational reminders
What Were Looking For
Strong proficiency in Microsoft Word Excel and PowerPoint (advanced formatting skills highly valued)
Highly organized with strong attention to detail
Able to manage multiple priorities and shift tasks as business needs change
Professional communication skills and a customer-service mindset
Proactive resourceful and willing to take initiative
Comfortable working onsite in a collaborative office environment
Preferred (Not Required)
Prior administrative or office coordination experience
Experience supporting multiple departments or leadership teams
Familiarity with ERP or business systems (ex: Sage or similar platforms)
Why This Role Stands Out
Opportunity to work across departments and gain broad business exposure
Growth potential as responsibilities evolve with your strengths
Collaborative team-driven workplace culture
Stable established organization with global operations
About 3R Talent
At 3R Talent we connect professionals with opportunities where they can grow contribute and thrive. Our approach is transparent personalized and focused on long-term success for both candidates and clients.
Required Skills:
MS Office Suite Data Entry Clerical Office Support Leadership
Required Education:
HS Diploma
Company Industry
IT Services and IT Consulting
Key Skills
- Machine Shop
- Civil Project Management
- Content Development
- Biomedical
- Maintenance Engineering
