Administrative Assistant 4

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

The Nevada Department of Veterans Services is recruiting for an Administrative Assistant 4 geographically located in Reno Nevada. This position provides administrative support to the Deputy Director of Healthcare Services and serves as primary communication liaison with NDVS staff program managers state and external partners community organizations and the public regarding healthcare programs specific to Nevada veterans. The role involves a variety of administrative tasks that require familiarity with applicable regulations including NRS 417 Centers for Medicare and Medicaid guidelines and State Board of Nursing standards for skilled nursing facilities. Duties include but are not limited to travel coordination; calendar management; meeting and event coordination; grant position recruitment support; participation in meetings and work groups; track financial and statistical data to evaluate program costs and trends; develop spreadsheets; compile documents for reporting purposes; conduct research regarding healthcare programs prepare draft summaries; monitor department healthcare services webpages; track legislative session bills; and support the day-to-day functions of the Departments healthcare services. Position requires strong communication and organizational skills.

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience.

Positions at this level provide secretarial clerical and administrative support to the administrator of a complex division or the manager of multiple statewide programs services and activities or they perform specialized duties in support of a program or function which require previous knowledge and experience in the subject area. Assignments are broadly stated in terms of objectives to be met and/or they are specialized and require the use of analytical and critical thinking to determine appropriate action. Problem resolution often requires research comparison and examination of detailed agency/programspecific information. Errors directly affect the customized services provided to specific clientele or members of the general public; the content quality adequacy and timeliness of services provided; and frequently have monetary consequences to the program or loss of agency credibility. Incumbents interpret and explain complex regulations laws and program requirements; convince others to take a specific course of action; resolve difficult problems; and defend and justify agency actions to individuals or groups. Critical assignments are reviewed to ensure conformance to standards of quality and general acceptability. Positions at this level may or may not supervise lower level staff.

This job specification lists the major knowledge skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge skills and abilities from a previous level.Detailed knowledge of: functions and operation of an administrative office and/or program area.

Working knowledge of: principles of supervision and training if applicable to the assignment; maintenance of budget and financial records if applicable to the assignment.

Ability to:provide administrative assistance and secretarial support to a division administrator or the manager of a major work unit with responsibility for multiple programs and functions; analyze problems and develop creative solutions; supervise and oversee the work of subordinate staff as assigned; plan develop and implement production goals work performance standards and specific processes and procedures required to complete projects and ongoing assignments; manage the administrators calendar as requested; receive and respond to inquiries involving complex and sensitive issues which directly impact agency staff operations and activities; make operational decisions related to program activities and office management within established limits of authority; interpret apply and explain complex laws regulations requirements restrictions and standards to program clientele representatives of external entities and other agencies and others; research and investigate complex questions and issues requiring the review and consideration of historical data current developments and probable outcomes; compose effective correspondence announcements training materials narrative summaries and reports proposals and recommendations and other written materials; compile and analyze records numerical and descriptive information from forms applications contracts spreadsheets invoices and other materials.

RECRUITER CONTACT INFORMATION: Dan LaBarbera

The State of Nevada is an equal opportunity employer dedicated to building diverse inclusive and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race color national origin religion or belief age disability sex sexual orientation gender identity or expression pregnancy domestic partnership genetic information (GINA) or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.