Project Coordinator – Capture & Proposals
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Job Location:
Chantilly, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Project Coordinator Capture & Proposals
Location: Chantilly VA - Onsite
Employment Type: Full-Time
Position Overview
The Project Coordinator Capture & Proposals supports the end-to-end capture and proposal development lifecycle for federal state and commercial opportunities. This role ensures proposal activities remain on schedule compliant and well-coordinated across technical management pricing and executive stakeholders. The ideal candidate brings strong organizational skills attention to detail and familiarity with proposal operations in a fast-paced deadline-driven environment.
Key Responsibilities:
Capture & Pre-Proposal Support
- Support capture managers with opportunity tracking milestone planning and capture documentation
- Maintain capture calendars win strategy artifacts and gate review materials
- Assist with competitor research customer intelligence tracking and opportunity assessments
- Coordinate color team reviews and capture-related meetings
Proposal Development Support
- Coordinate proposal schedules compliance matrices and deliverable trackers
- Manage proposal document version control and content integration
- Support RFP/RFQ/RFI analysis requirements extraction and compliance checks
- Track action items risks and dependencies throughout proposal execution
- Assist with production submission readiness and final quality checks
Cross-Functional Coordination
- Serve as a central point of coordination between proposal managers technical leads pricing and operations
- Schedule meetings prepare agendas and document decisions and action items
- Support onboarding of SMEs into proposal efforts and ensure timely contributions
Process & Tools Support
- Maintain proposal repositories templates and lessons-learned documentation
- Support continuous improvement of capture and proposal processes
- Utilize proposal management tools (e.g. SharePoint Teams Excel proposal automation platforms)
Required Qualifications
- Bachelors degree in Business Communications Management or a related field (or equivalent experience)
- 2 4 years of experience supporting capture proposals or project coordination in a GovCon or consulting environment
- Familiarity with federal acquisition processes and proposal lifecycles
- Strong organizational time management and documentation skills
- Proficiency in Microsoft Office and collaboration platforms
Preferred Qualifications
- Experience supporting federal proposals (RFP RFQ RFI)
- Familiarity with Shipley APMP or similar proposal methodologies
- Experience coordinating color team reviews and compliance processes
- APMP Foundation or Practitioner certification (or willingness to pursue)
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
