Event Associate

POSITION SUMMARY: Legends Global the leader in privately managed public assembly facilities has an excellent and immediate opening for an Event Associate in Oklahoma City. Under general supervision the Event Associate will act as the liaison between the facility and client ensuring client requirements are met and facility rules regulations and policies are adhered to.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Include the following. Other duties and responsibilities may be assigned.

• Manage private events at Legends Global OKC facility Paycom Center.

• Supervise emergency/medical personnel crowd control ushers/ticket takers and Police Officers as well as contract employees for events.

• Assist with special needs or requests for all front-of-house arrangements such as opening of house late seating clearing aisles etc.

• Coordinate with marketing department all media entry into the building before during or immediately following events.

• File all personal injury and accident reports that may occur during events to the management office.

• Maintain the proper image and generate positive public relations with clients.

• Make immediate decisions and communicate with all users of the facility in an emergency situation.

• Inspect buildings and specific meeting areas to evaluate suitability for occupancy considering such factors as air circulation lighting location room size and specific event requirements.

• Ensure that the equipment physical set-up and personnel provided meet the requirements of the event and the clients contractual agreement.

• Monitor performance of front of house staff including guest services security medical and event staff.

• Engage in decisions related to crowd management in a prompt and decisive manner during crisis situations

• Work irregular schedule to ensure proper supervision of all assigned events. This individual should be prepared to put in necessary hours which include nights weekends and holidays.

Supervisory Responsibilities:

This position has limited indirect supervisory responsibilities during the events. Carries out supervisory responsibilities in accordance with Legend Globals policies and applicable laws. Responsibilities include directing work addressing complaints and resolving problems.

Qualifications:

To perform this job successfully an individual must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge skills and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Education and/or Experience:

• Facility management or event management experience preferred

• Must be 18 years of age.

Knowledge Skills and Abilities:

• Possess knowledge of building operations maintenance practices and safety requirements.

• Work independently exercising judgment and initiative.

• Maintain an effective working relationship with clients employees exhibitors patrons and others encountered in the course of employment.

• Define problems collect data establish facts and draw valid conclusions.

• Work effectively under pressure and/or stringent schedule and produce accurate results.

• Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

• Work effectively under pressure and/or stringent schedule and produce accurate results.

• Possess excellent organizational skills.

• Follow oral and written instructions and communicate effectively with others in both oral and written form.

• Remain flexible and adjust to situations as they occur.

• Work in a fast-paced environment.

PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• May spend long hours walking standing or sitting while working.

• Ability to lift up to 50 lbs.

• Manual dexterity - Regularly required to use hands to handle or feel.

• Visual acuity for review of computer monitors contractual agreements etc.

HOURS OF WORK AND TRAVEL REQUIREMENTS:

• Work hours may vary Ability to work irregular hours during events including nights weekends and holidays.

COMPUTER SKILLS:

• Proficient in Microsoft Office Word Excel Outlook and PowerPoint.

• Operate a personal computer using Windows and Microsoft Office software

• Operate standard office equipment including copier typewriter and fax machine.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Human Resources Manager: Darla Shaw

Paycom Center

One Myriad Gardens Oklahoma City Ok. 73102

No Phone Calls

All applicants must apply online to be considered. Applicants needing reasonable accommodations to complete the application may contact the Human Resources Office at

Legends Global is an Equal Opportunity/Affirmative Action employer and encourages Women Minorities Individuals with Disabilities and protected Veterans to apply. VEVRAA Federal Contractor.