Senior Administrative Assistant SSRI
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Job Location:
University Park, IL - USA
Monthly Salary:
$ 42100 - 61000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
- Coordinate business functions for the Institutes Operations Core various units advisory boards committees and workgroups. This includes functions such as scheduling meetings maintaining information coordinating calendars and preparing agendas documents and reports.
- Greet visitors and provide information; review respond to and direct inquiries.
- Organize and coordinate the events and academic workshops for the Institute. These events include open houses workshops faculty talks annual unit events and other events as scheduled.
- Manage coordinate and track the Institutes various research programs such as seed grants fellowships and endowments. This includes advertising research opportunities managing the process of requests application reviews award distributions/tracking annual progress reports and collecting outcome data.
- Work with the Institutes leadership and operations staff to collect information create and distribute information for internal and external stakeholders such as the Unit and Administrative reports. Assist with managing SSRIs listservs and contribute content to website updates as needed.
- Collect organize research and analyze information and data to prepare reports presentations summaries contracts and proposals.
- Create and maintain files and databases.
- Monitor and maintain budget process financial transactions track expenditures process budget revisions and assist with budget preparation and projections.
- Assist with coordination of various human resource activities. These activities include the co-fund and non-tenure line faculty reviews.
- Assist with coordination of facilities management within SSRI. Ensure compliance with work unit and/or University policies and procedures
- May perform non-routine and confidential administrative duties and proxy responsibilities as authorized.
- Compose review and distribute internal and external communications.
- Other duties as assigned.
- Excellent interpersonal organization skills and attention to detail.
- A dedication to and understanding of the skills required to build relationships with broad communities.
- Strong proofreading written/oral communication and customer service skills.
- The ability to work on several projects at once while prioritizing appropriately in a fast-paced research-focused academic environment.
- Demonstrated ability to take initiative self-motivate and work both independently and as part of a team.
- A commitment to professional development learning and being mentored.
- Prior experience in an academic research context/unit and familiarity with research grants is highly desired.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $42100.00 - $61000.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
