Business Support Assistant (Reports)

DEADLINE FOR APPLICATIONS

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ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

WFPs engagement in the Philippines has evolved significantly over time. Initially active in the 1960s WFP concluded its operations in 1996 as conditions improved but re-established its presence in 2006 to support the peace process in Mindanao provide life-saving emergency food assistance and implement programmes aimed at improving nutrition and the well-being of vulnerable populations.

As of 1 March 2024 WFP is implementing the Philippines Country Strategic Plan (CSP) which aligns with the Philippine Development Plan the Bangsamoro Development Plan and the UN Sustainable Development Cooperation Framework. The CSP is structured around three strategic outcomes and five main activities with cross-cutting themes of nutrition gender-transformative programming and conflict sensitivity.

Strategic outcome 1: By 2028 communities exposed to shocks and stressors in the Philippines are better able to meet food nutrition and other essential needs with inclusive and equitable emergency preparedness and response capacity at the national and local levels.
Strategic outcome 2: By 2028 communities vulnerable to food and nutrition insecurity in the Philippines are more resilient and can better manage risks affecting human capital gains and food systems inclusively and equitably.
Strategic outcome 3: The Government and partners in the Philippines access WFP services that augment their interventions upon request.

JOB TITLE: Business Support Assistant (Reports)

TYPE OF CONTRACT: Service Contract

JOB GRADE: SC-5
UNIT/DIVISION: Partnerships Communications and Reports
DUTY STATION: Manila Philippines
DURATION: 12 months with possibility of extension

This position is open to Filipino nationals only

ORGANIZATIONAL CONTEXT:

The Business Support Assistant (Reports) will perform ones duties under the direct supervision of the Partnerships Officer with functional guidance from the Head of Partnerships Communications and Reports (PCR) Unit or designate.

The job holder will demonstrate responsibility and initiative to respond independently to queries with general guidance. The job holder will also collaborate closely with relevant colleagues particularly the Programme and Research Assessment and Monitoring (RAM) Unit at the Manila Country Office and the Cotabato field office.

JOB PURPOSE:

To support the Country Office in donor and corporate reporting on WFP activities with the goal to i) meet requirements set forth by donors partners and the organization and ii) support advocacy efforts of WFP for its activities.

KEY RESPONSIBILITIES (not all-inclusive nor exhaustive):

Within the assigned unit and delegated authority the Business Support Assistant (Reports)will be responsible for the following duties related to Operational Information Management & Performance Reporting:

Prepare regular information and corporate reports to inform current and potential partners including partnership and advocacy briefs monthly Country Briefs Annual Country Reports presentations and factsheets aligned with WFPs Editorial Style Guide.

Prepare donor reports in compliance with specific donor requirements verifying the coherence of reports with related project proposals and previous reports as well ensuring the report is written accordingly to a result-based management approach.

Liaise closely with all Units to gather and collate accurate data about WFP operations while ensuring quality of information coherence and consistency across the reports.

Keep track of report due dates and work in collaboration with Cotabato Sub-Office and the Country Office to follow up and ensure timely reporting.

Consolidate and analyse data on programme implementation and indicators to facilitate the preparation of periodic reports drafting relevant concise and engaging content.

Contribute to the development of quality partner proposals and reports by engaging with other WFP entities and external stakeholders; ensure partner visibility and partner conditions are met.

Gather and present internal and external data/information to support WFPs effective positioning using key WFP information systems and soliciting inputs from other units.

Support in organizing and executing special events with external partners and media including donor events donor field visits programmatic workshops and seminars. Serve as an information focal point and coordinate events to optimize publicity of WFPs activities.

Coordinate with the communications team to prepare content to increase partner visibility for use on traditional and social media platforms and printed materials ensuring consistency with corporate messages.

Coordinate the translation of information material to and from Filipino to English as needed.

Design and develop compelling data visualizations; prepare information and briefing documents as required for missions and visitors to field operations.

Systematically document case studies from the field develop program process and impact factsheets info-graphs.

Document and develop reports on workshops and meetings.

Perform any other related duties and responsibilities as required under PCR Unit.

ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE:
Education: Completion of a University degree in communications international relations economics development or equivalent.

Experience: A minimum of five (5) years of relevant work experience at the national level in providing reporting communications partnerships or similar roles. Knowledge of the UN system is an advantage; previous experience working in international development organizations would be an asset.

Language: Excellent spoken and written communication skills in English is required. Fluency in the local language of the region.

DESIRED SKILLS AND COMPETENCIES FOR ENTRY INTO THE ROLE:
Strong written and oral communication skills including substantive analysis and writing skills.

Knowledge of or the ability to quickly assimilate UN/WFP-specific processes and systems.

Experience using computers and office software packages (MS Word Excel PPT etc.).

Demonstrable skills in graphic design especially experience with Adobe Creative Suite (especially InDesign and Photoshop) is an advantage.

Compensation Package Overview:
Monthly salary starting from approximately PHP 59000.00
Medical coverage extendable to eligible dependents.
Leave benefits and other applicable entitlements.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application please contact us at for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).

• Once your profile is completed please apply and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.