Office Manager
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Job Location:
Chicago, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Overview
The Office Coordinator supports both the daily operations of the corporate headquarters and a defined set of administrative and operational functions across the company. This role ensures the office runs smoothly day to day while also providing structured administrative support related to travel shipping onboarding and shared systems.
The position is hands-on and execution-focused serving as a central point of support for employees visitors vendors and building management with flexibility to assist across teams as operational needs arise.
Key Responsibilities
Office Operations & On-Site Support
- Greet visitors manage guest sign-ins and provide front-desk coverage
- Manage badge activation and deactivation guest passes and general building access
- Submit track and follow up on maintenance and building requests including conference room scheduling and setup
- Coordinate office lunches breakfasts catered meetings
- Coordinate occasional company events including planning logistics managing vendors ordering supplies or catering coordinating with internal teams on timing and setup and supporting day-of execution to ensure events run smoothly
- Stock organize and maintain the kitchen snacks and common areas
- Order and manage office supplies snacks and shared materials
- Manage incoming deliveries outgoing mail shipping needs (including shipping labels) and shredding
- Maintain office cleanliness and organization including shared equipment and resources (e.g. scanners postage machines stamps)
Administrative and Operational Support
- Support onboarding and offboarding logistics including workspace readiness
- Monitor and route requests from shared inboxes (e.g. )
- Provide administrative overflow support across teams as needed
- Support basic check depositing and printing including security deposit (SD)related payments and coordinate with Accounting on related questions or exceptions as needed
Requirements
- 1-3 years of experience in an office coordination or administrative role
- Comfortable supporting both on-site office operations and administrative work
- Highly organized reliable and detail-oriented with strong problem-solving skills
- Able to pivot quickly prioritize effectively and work in a fast-paced environment
- Positive professional service-oriented demeanor with employees visitors and vendors
- Clear and confident written and verbal communicator
- Comfortable using Microsoft Office and learning new tools
- Able to work independently follow processes and escalate issues as needed
Benefits
- Competitive salary commensurate with experience
- Comprehensive health dental and vision insurance plans
- Retirement savings plan with employer match
- Paid time off and holidays
- Professional development opportunities and ongoing training
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
CYM Living - Where caring meets innovation. We are a national real estate firm with corporate headquarters in Chicago’s West Loop and just outside of New York City. Our mission is to provide our residents with an exceptional living experience, nurture a culture of community, and empow ... View more
