Executive Assistant to the CEO

HockeyStack is an Applied AI company on a mission to automate sales marketing and customer success for B2B companies. We build the most complete and accurate picture of the B2B buyer by integrating with every tool your team uses partnering with third-party data providers and deploying custom AI research agents. We use this data to power applications that automate high-value high-complexity workflows across the go-to-market and revenue teams. Our core products include:

• Marketing Intelligence instantly answers questions like What led to that sudden drop in pipeline

• Account Intelligence surfaces next-best actions to help reps move target accounts toward conversion

Since launching in January 2023 weve come through Y Combinator raised a $26M Series A led by Bessemer. Were growing 3 year-over-year have hit multimillion ARR and process over 60 TB of GTM data monthly. Based at our San Francisco HQ we operate fully in-person move fast and hire people who are ready to win.

Your Mission

HockeyStack is scaling rapidly and were looking for an exceptional Executive Assistant to the CEO to act as a strategic partner and leverage multiplier for our founder and executive team.

This is not a traditional administrative role. You will anticipate needs streamline operations and ensure the CEOs time and energy are focused on the highest-impact priorities. Youll help turn strategic objectives into actionable plans manage complex workflows and keep the CEO and leadership team fully aligned.

Youll operate at the center of the company collaborating with investors executives customers and partners. You should be highly organized proactive tech-savvy and comfortable operating in a fast-moving high-growth environment.

This is a high-trust high-visibility role with direct exposure to company strategy and executive decision-making. Your impact will be felt across the entire company as you help the CEO execute with precision and scale.

What Youll Do

• Executive Support & Leverage

  • Act as a true partner to the CEO managing priorities context-switching and execution follow-through.

  • Anticipate needs before they arise and proactively solve problems rather than just reacting to requests.

  • Ensure the CEO is prepared for all meetings with clear agendas context and materials.

  • Track action items and decisions to ensure nothing falls through the cracks.

• Calendar Scheduling & Time Management

  • Own the CEOs calendar end-to-end optimizing for focus leverage and impact.

  • Schedule complex meetings across time zones with executives investors customers and partners.

  • Ruthlessly prioritize requests and protect the CEOs time.

  • Continuously refine scheduling systems and workflows using modern tools and software.

• Communication & Coordination

  • Serve as a key point of contact between the CEO and internal/external stakeholders.

  • Draft edit and manage emails agendas meeting notes and internal updates.

  • Coordinate closely with the executive team to ensure alignment and follow-through.

  • Help drive clarity across the org by reinforcing priorities and expectations.

• Operational Execution & Special Projects

  • Support company-wide initiatives and strategic projects directly with the CEO.

  • Help coordinate leadership meetings offsites board meetings and investor interactions.

  • Assist with preparation of board decks investor updates and key presentations.

  • Leverage modern software tools (Notion Google Sheets Superhuman etc.) to streamline workflows track projects and optimize operations.

  • Identify operational gaps and help build repeatable systems and processes.

• Travel & Logistics

  • Manage all CEO travel logistics (domestic and international).

  • Ensure seamless planning for meetings events conferences and offsites.

  • Handle expense tracking and administrative workflows with precision.

What Were Looking For

• 36 years of experience as an Executive Assistant supporting a CEO or senior executive in a fast-paced high-growth environment (startup experience strongly preferred).

• Understands how a software company works at a high level knows the business priorities and workflows without needing hand-holding.

• Proactive and anticipatory can foresee needs before they arise and act without waiting for instructions.

• Exceptionally organized with world-class attention to detail.

• Strong written and verbal communication skills.

• High emotional intelligence able to handle sensitive information with discretion and judgment.

• Tech-savvy and adaptable comfortable using tools like Notion Superhuman Google Sheets and other modern software to streamline work and keep the CEO and team organized.

• Comfortable operating with ambiguity and in a fast-paced environment.

• Ability to move fast manage competing priorities and stay calm under pressure.

• In-person availability at our San Francisco HQ.

Why Join Now

Were at an inflection point. The product is proven the market is massive and the opportunity is wide open. Youll be joining a company with real traction rapid growth and meaningful backingwhere every person still shapes the outcome. This isnt just a job. Its a chance to build something category-defining with people who care deeply about doing it right.

Were building a high-performing in-person culture at our San Francisco HQ where the team collaborates shoulder-to-shoulder five days a week. The on target earnings range for this role is $80000 to $120000 USD adjusted for location experience and qualifications.

HockeyStack is proud to be an Equal Opportunity Employer. We do not discriminate based on race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other legally protected status. We celebrate diversity and are committed to fostering an inclusive environment for all employees.

Required Experience:

IC