Assistant Athletic Director for External Relations Athletics

Assistant Athletic Director for External Relations - Athletics

TITLE

Assistant Director for External Relations Athletics

JOB SUMMARY

The Assistant Director for External Relations works closely with corporate partners alumni and community stakeholders to enhance the universitys athletic development efforts and maximize revenue through sponsorships.The Assistant Director must be able to develop relationships which result in support for TWUs athletic programs and result in sponsorships. The Assistant Director has primary responsibility for the development and functioning of fan club/booster/supporter organizations including the TWU Pioneer Club ensuring compliance with the University the Lone Star Conference and applicable NCAA rules for any agreements and /or organizations. This position will also work closely with all Student Life departments to increase corporate / community partnerships. The Assistant Director may also work closely with Advancement infundraising activities pertaining to the identification cultivation solicitation and stewardship of donors and prospects with an emphasis in Athletics. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Executive Director of Athletics

Supervises: No supervisory responsibilities

ESSENTIAL DUTIES -May include but not limited to the following:

• Manage the day-to-day marketing and sponsorship sales functions for the Department of Athletics and the Student Life Division.

• Develop and implement external relations strategies to enhance visibility and reputation of the athletics program.

• Manage the annual Pioneer Club membership drive focused on recruiting and retention of members.

• Manage an annual fund portfolio.

• Lead fundraising campaigns identify sponsorship opportunities and maintain relationships with key donors.

• Assist with the planning and execution of the TWU Athletics Hall of Fame event.

• Responsible for the execution of special events that include Pioneer Club alumni and university stakeholders (i.e. tailgates at events).

• Assist Executive Director of Athletics and respective Coaches with alumni fundraising events and programs for each sport.

• Position requires frequent development of contracts memorandums and agreements related to athletic development efforts to support the department.

• Work cooperatively with TWU Advancement team Executive Director for Athletics Vice President for Student Life and/or Chancellor for cultivation of major gifts and adherence to established gift processing guidelines.

ADDITIONAL DUTIES

• Implements Athletics strategic plan as part of the Division of Student Lifes strategic plan.
• Assist as needed with student life events in the development of sponsorships which could include TWU Block Party TWU Family Weekend TWU Sibling sponsorships can include TWU Student Life areas including Minervas Market Student Success and Retention and Career Connections.

• Performs other duties as requested.

EDUCATION

Bachelors degree required. Masters degree preferred.

EXPERIENCE

Two years of experience directly related to the job functions required.

Experience in higher education with a focus on Athletics and external relations preferred.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations and TWU Policies & Procedures.

KNOWLEDGE SKILLS AND ABILITIES -The following are essential:

• Ability to develop and maintain relationships with sponsors donors alumni and other key external stakeholders.

• Ability to adhere to all policies rules and regulations of the University and the NCAA.

• Ability to market and promote TWU Athletics.

• A proven record in following directives and being responsible for tasks which have been assigned.

• Ability to handle multiple tasks in a fast-paced environment as needed.

• Ability to attend seminars meetings and other professional development opportunities at or away from TWU.

• Ability to organize work effectively conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

• Ability to integrate resources policies and information for the determination of procedures solutions and other outcomes.

• Ability to establish and maintain effective work relationships with students faculty staff alumni and the public.

• Ability to communicate effectively - orally by phone in person and in writing.

• Ability to respond to emergency situations in a timely manner.

• Ability to represent the department and University in a friendly courteous and professional manner.

• Ability to use a personal computer and other office equipment including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Ability to occasionally lift carry and/or drag approximately 50 pounds. The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination intimidation harassment including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices as well as any near-miss incidents to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident

Texas Womans University an AA/EEO employer provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race color national origin religion gender age disability veteran status sexual orientation or any other legally protected category class or characteristic.

All offers of employment will be contingent on the candidates ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Womans University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25 federal law requires that you must be registered with the U.S. Selective Service System unless you meet certain exemptions under Selective Service law. Under HB 558 enacted by the 76th Texas State Legislature if you are currently of the age and gender requiring registration with Selective Service but knowingly and willfully fail to do so you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status you can contact the Selective Service System at or.