Project Coordinator
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Job Location:
Austin, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
Overview
As a Project Coordinator you will support and assist the project team managers from initiation to completion of a project. Responsibilities will include but are not limited to drafting schedules drafting vendor delivery policies preparing project estimates and making recommendations for cost-efficient practice. The ideal candidate will have strong organizational and communication skills be self-motivated and adaptable to the demands of the project. We are seeking candidates with the potential to grow within our organization and take on select individual account responsibilities.
Responsibilities
- Manage document control and create a well-organized electronic filing system for all necessary documents including construction documents A/E design and engineering plans and specifications submittals RFIs daily report contract/change orders closeout documents etc.
- Act as the primary administrator for client-specific portals including ServiceNow (SNOW) and Ivalua ensuring all data and service requests are current.
- Serve as a dedicated point of contact for a premier Healthcare account managing high-level service delivery and client satisfaction.
- Assists with invoicing for A/E services.
- Oversee the end-to-end coordination of permits ensuring all documentation is submitted and approved to meet project milestones.
- Assists with project bidding.
- Coordinate project schedules resources equipment and information.
- Assist with outlining project timeframes.
- Assist with schedule management.
- Assist project team with setting project budgets.
- Analyze risks and opportunities.
- Process invoices related to project expenses including setting up vendors ensuring the appropriate insurance coverage is obtained and submitted (including required insurance certificates) verifying invoice amount is within budget and in compliance with contracts or agreements.
- Use tools to monitor working hours plans and expenditures.
- Ensure standards and requirements are met through conducting quality assurance tests.
Qualifications
- High School Diploma or Associates Degree in Business Administration; Bachelors Degree in Construction Management preferred.
- Minimum one year experience in Construction field.
- Prior experience in Low Voltage is highly preferred; however we are open to candidates from related trades such as Electrical Mechanical Plumbing or Fire Protection.
- Valid drivers license.
- Must be able to pass a drug and background screen.
- Knowledge of AIA and General Invoicing / Billing.
- Experience in AR/AP.
- Exceptional organizational skills.
- Knowledge of Excel.
- Self-motivated.
- Experience in lighting and electrical is a plus.
#IND
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
