Executive Assistant to President

Position Description:

Executive Assistant to President
Reporting to the President - Canadian Operations your role is to provide valuable input to the President anticipate his needs and support him on a daily basis. The ideal candidate will have demonstrated experience in executive support a proactive attitude and the ability to manage changing priorities in a dynamic and fast-paced environment.
Main Responsibilities:
-Ensure very tight management of the Presidents calendar
-Plan internal and external meetings by proactively and continuously managing schedules
-Handle administrative procedures including travel bookings expense reports approvals and authorizations and CRM management
-Establish and organize the annual planning of events for the Canadian Cabinet
-Approve timesheets and verify that the expense accounts of the Presidents direct team comply with CGI standards
-Establish contact with clients administrative teams and internal administrative teams (clients executive assistants clients during visits etc.)
-Establish and organize event planning for the Strategic Business Unit
-Provide administrative support to the Vice President of Internal Operations
-Support the VP of HR Canada in managing her schedule expense accounts timesheets approval as well as the scheduling of team meetings
-Organize a quarterly meeting with the management team assistants to harmonize administrative practices
Requirements
-Completion of a university degree
-8 years of relevant experience in a similar role
-Administrative experience at an executive level within a large organization
-Excellent communication skills (oral and written) in both languages. Bilingualism is required for this role as CGI is a Canadian based global company.
-Strong writing editing and formatting skills for executive presentations
-Strong event planning skills
-Intuitive personality autonomous and able to take initiative
-Excellent listening skills and understanding of the needs of the President
-Sound judgment and speed in decision making and execution
-Proactivity analytical skills strong sense of priorities and management skills
-Professionalism diplomacy and understanding of the needs of clients and sector members
-Discretion loyalty and punctuality

Skills:

• English
• French
• Analytical Thinking
• Copywriting
• Copywriting
• Event Management

What you can expect from us:

Together as owners lets turn meaningful insights into action.

Life at CGI is rooted in ownership teamwork respect and belonging. Here youll reach your full potential because

You are invited to be an owner from day 1 as we work together to bring our Dream to life. Thats why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our companys strategy and direction.

Your work creates value. Youll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas embrace new opportunities and benefit from expansive industry and technology expertise.

Youll shape your career by joining a company built to grow and last. Youll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer being able to perform your best during the recruitment process is important to us. If you require an accommodation please inform your recruiter.

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