Personal Business Assistant

Dar es Salaam - Tanzania

Monthly Salary: Not Disclosed

Experience Required: 8years

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

The Personal Business Assistant to the CEO will provide high-level executive and personal support ensuring seamless management of the CEOs professional and family-related commitments. The ideal candidate is highly organized proactive discreet and capable of handling complex tasks and urgent matters with speed and sound judgment. This role requires exceptional multitasking ability problem-solving skills and absolute confidentiality.

Key Responsibilities;

Manage and coordinate the CEOs business calendar meetings travel and appointments.
Act as the primary point of contact between the CEO and internal/external stakeholders.
Prepare briefs presentations reports and correspondence on behalf of the CEO.
Track action items follow up on deadlines and ensure execution of priorities.
Assist in strategic planning by organizing meetings materials and key documents.
Organize and manage the CEOs personal and family schedules events and commitments.
Coordinate personal travel accommodation visas and logistics for the CEO and family members.
Liaise with service providers (household staff schools healthcare providers security etc.).
Handle personal errands and urgent requests efficiently and discreetly.
Proactively identify issues risks or conflicts in schedules and resolve them swiftly.
Handle emergencies and last-minute changes with calm discretion and effectiveness.
Make informed decisions independently when required in line with the CEOs preferences.
Maintain organized and secure records of business and personal documents.
Ensure strict confidentiality of all business and personal information.
Manage expenses invoices and reimbursements related to business and personal matters.

Requirements

Minimum of 58 years experience as a Personal Assistant Executive Assistant or similar role supporting senior executives or high-net-worth individuals.
Exceptional organizational and time-management skills.
Proven ability to work under pressure and solve problems quickly.
Strong decision-making and prioritization skills.
Excellent written and verbal communication skills.
High level of emotional intelligence and professionalism.
Tech-savvy with strong proficiency in MS Office Google Workspace and scheduling tools.
Highly proactive detail-oriented and resourceful.
Trustworthy discreet and loyal with strong ethical standards.
Flexible and available outside normal working hours when required.
Strong interpersonal skills and ability to manage diverse stakeholders.

Job SummaryThe Personal Business Assistant to the CEO will provide high-level executive and personal support ensuring seamless management of the CEOs professional and family-related commitments. The ideal candidate is highly organized proactive discreet and capable of handling complex tasks and urge...

Job Summary

Key Responsibilities;

Manage and coordinate the CEOs business calendar meetings travel and appointments.
Act as the primary point of contact between the CEO and internal/external stakeholders.
Prepare briefs presentations reports and correspondence on behalf of the CEO.
Track action items follow up on deadlines and ensure execution of priorities.
Assist in strategic planning by organizing meetings materials and key documents.
Organize and manage the CEOs personal and family schedules events and commitments.
Coordinate personal travel accommodation visas and logistics for the CEO and family members.
Liaise with service providers (household staff schools healthcare providers security etc.).
Handle personal errands and urgent requests efficiently and discreetly.
Proactively identify issues risks or conflicts in schedules and resolve them swiftly.
Handle emergencies and last-minute changes with calm discretion and effectiveness.
Make informed decisions independently when required in line with the CEOs preferences.
Maintain organized and secure records of business and personal documents.
Ensure strict confidentiality of all business and personal information.
Manage expenses invoices and reimbursements related to business and personal matters.

Requirements

Minimum of 58 years experience as a Personal Assistant Executive Assistant or similar role supporting senior executives or high-net-worth individuals.
Exceptional organizational and time-management skills.
Proven ability to work under pressure and solve problems quickly.
Strong decision-making and prioritization skills.
Excellent written and verbal communication skills.
High level of emotional intelligence and professionalism.
Tech-savvy with strong proficiency in MS Office Google Workspace and scheduling tools.
Highly proactive detail-oriented and resourceful.
Trustworthy discreet and loyal with strong ethical standards.
Flexible and available outside normal working hours when required.
Strong interpersonal skills and ability to manage diverse stakeholders.