Senior Project Coordinator (Federal & Grant-Funded Projects)

About The Job:

KPFFs Special Projects Division in downtown Seattle WA is seeking a full-time Senior Project Coordinator to support construction project management efforts for complex infrastructure projects including federally funded and grant-supported construction programs. This role partners closely with Construction Project Managers to support contract administration financial tracking and compliance with federal funding and grant requirements including Buy America / Build America Buy America (BABA) regulations across agencies such as but not limited to the Federal Highway Administration (FHWA) and the Maritime Administration (MARAD) throughout design and construction. Responsibilities include preparing reviewing and compiling comprehensive contractual documentation; supporting grant related reporting and reimbursement processes; and facilitating seamless coordination with subconsultants and stakeholders throughout the project delivery process.

What you will be doing:

As a Senior Project Coordinator you will provide advanced project administration and operational support to Designers Engineers and Construction Project Managers responsible for delivering public-sector and infrastructure construction projects. Your responsibilities include:

• Monitoring internal contract expenditures reporting variances and actively participating in project budget development and monthly invoicing.
• Providing project administration and controls in support of construction project management including tracking scope schedule budget and compliance during construction.
• Supporting federal and grant-funded construction projects including documentation reporting and coordination aligned with FHWA requirements such as Record of Materials (ROM) management coordination with local programs and collection of documents including Certificates of Material Origin (CMOs) and Certificates of Compliance (COCs).
• Assisting with Buy America / BABA compliance by tracking material certifications contractor submissions and documentation required for federally funded construction.
• Supporting construction contract administration including project set-up contract documentation work directives and task orders.
• Monitoring construction contract expenditures and grant budgets identifying variances and supporting cost tracking and forecasting.
• Assisting with monthly construction pay applications invoicing and reimbursement documentation and coordinating with Accounting to meet federal and agency reporting standards.
• Reviewing processing and tracking construction change orders field directives and contract modifications in coordination with Construction Project Managers.
• Supporting quality control and compliance procedures related to construction contracts financial documentation and grant records.
• Maintaining accurate audit-ready construction project files including grant documentation compliance records contracts pay applications and correspondence.
• Providing administrative support for construction activities including updating schedules tracking submittals RFIs and meeting documentation.
• Assisting in the preparation and management of consultant contractor and subconsultant agreements related to construction services.
• Coordinating communication between internal teams contractors consultants and public agencies regarding project status compliance requirements and administrative processes.

Qualifications :

Job Competencies:

We are seeking candidates with:

• Strong communication skills suited to construction project management and public-sector environments.
• Proactive problem-solving and the ability to anticipate the needs of Construction Project Managers.
• Strong attention to detail particularly in contract administration and compliance documentation.
• The ability to exercise independent judgment while adhering to established procedures and funding requirements.
• A collaborative mindset and commitment to continuous learning in federal construction compliance.

Position Details:

Full-time non-exempt position.

Location: Downtown Seattle office with occasional presence on project sites.

Position Requirements:

• Associate or bachelors degree preferred.
• Proficiency in Microsoft Office Suite.
• Proficiency in Adobe Acrobat and/or Bluebeam.
• Strong organizational skills with the ability to manage multiple active construction projects.
• Ability to work effectively with Construction Project Managers and cross-functional teams.
• Excellent prioritization and time management skills.
• Superior verbal and written communication skills.
• Prior experience supporting construction project management public works or infrastructure projects preferred.
• Familiarity with FHWA-funded construction projects federal grant administration and Buy America / BABA compliance strongly preferred.

If you are passionate about contributing to the success of engineering and construction projects and are ready for a challenging and rewarding opportunity we invite you to apply for the Project Coordinator position at KPFFs Special Projects Division.

Join us at KPFF and be part of a team that thrives on innovation and collaboration in the delivery of complex construction and infrastructure projects.

Additional Information :

Culture and Benefits:

Join KPFF for a career adventure that celebrates your expertise and fuels your development. Here autonomy and innovation converge empowering you to tackle complex challenges and blossom into a consulting trailblazer. Our culture fosters teamwork ownership and common values ensuring that your accomplishments are celebrated and your career trajectory is in your hands. At KPFF were not just coworkers; were a vibrant community fueled by collaborative creativity offering you the chance to leave a lasting mark on pioneering projects.

We are passionate about supporting our employees through flexible and comprehensive Benefits. Our Benefits include:

• 401(k) retirement savings plan with employer contribution (regardless of employee contribution)
• Medical insurance (two plans available to choose from)
• Dental insurance
• Vision Insurance
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Life insurance
• KPFF Paid Family Leave
• Short-term and Long-term disability insurance
• Paid holidays (including two floating Holidays)
• Paid time off (vacation sick jury duty)

Other Perks:

• Hybrid work environment 
• Professional development education opportunities
• Mentorship program
• Monthly social events
• Professional Licensure Recognition Program
• Winter parties and summer picnics
• Office committee opportunities
• Community projects participation

Compensation:

The total compensation for this role is competitive and will be determined based on the candidates experience education and skills. The expected total compensation range for a qualified candidate is $35 - $45 per hour including performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. During the interview process well provide detailed information and address any questions you may have about the overall compensation package and benefits.

KPFF

KPFF a multi-office multi-discipline engineering firm is committed to Excellence Trust Relationships Stability and Passion. With over 60 years of experience we provide creative solutions for diverse projects scales and industries. Our nearly 1500 professionals in 29 offices nationwide thrive in a decentralized structure offering abundant flexibility and numerous opportunities for professional growth. At KPFF join a legacy of excellence where every team member has the opportunity to contribute to innovative solutions and impactful projects.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race color creed ethnicity national origin religion marital status sex/gender (including sexual orientation or gender identity) pregnancy veteran status citizenship status physical or mental disability or any other protected basis.

Remote Work :

No

Employment Type :

Full-time